Supports corporate governance across a complex group structure by maintaining statutory registers and constitutional documents, coordinating regulatory filings, managing bank mandates and annual general meetings, drafting resolutions, maintaining group structure charts, preparing Board and Committee packs, completing KYC/CDD requests, and managing the company secretarial inbox. The role requires knowledge of corporate governance, company law, Companies Act 2006, Wates Principles, statutory compliance, and legal entity management.
Company Secretarial Assistant
Location: Hybrid ways of working at our office in Wimbledon
Contract: Permanent
Salary: Competitive
We have a fantastic opportunity for a Company Secretarial Assistant to join our Group Legal and Company Secretarial team at Domestic & General.
In this pivotal role, you'll help ensure the smooth operation of our corporate governance framework, supporting a complex group structure by maintaining statutory records, coordinating regulatory filings, and ensuring compliance with the Companies Act 2006 and other governance requirements. Working closely with the Deputy Company Secretary and Company Secretary, you'll play a key role in supporting the governance and legal obligations of the Group.
What you’ll be doing:
Under the guidance of the CSA will be responsible for the following:
- Maintaining statutory registers for each entity, including liaising with offshore/3rd party cosec service providers to ensure those registers are up to date
- Maintaining Articles of Association, Terms of reference and other constitutional documents
- Managing the process for Filing the annual financial statements, confirmation statements and other statutory filings
- Treasury – Bank Mandates and banking signatories
- Managing the Annual General Meetings
- Drafting resolutions to approve subsidiary accounts
- Maintaining the Group Structure chart
- Assisting with the production of the Board/Committee Packs
- Completing KYC/CDD requests
- Ad hoc queries from within the organisation
- ·Managing the Cosec email inbox
What you’ll bring:
- Strong understanding of corporate governance, company law and regulatory requirements, with the ability to apply governance principles across a complex corporate structure.
- Ability to manage multiple governance activities simultaneously, balancing competing priorities, statutory deadlines and stakeholder requirements in a fast-paced environment.
- Strong analytical and organisational skills, with the ability to review governance information, identify risks and support appropriate escalation and decision-making.
- Strong proficiency in governance systems and Microsoft Office applications, particularly Word, Excel and PowerPoint, to support reporting, record management and Board administration.
- Ability to support a broad range of company secretarial activities, including Board and Committee governance, statutory compliance, legal entity management, regulatory filings and governance projects
- Working knowledge of Companies Act 2006 & Wates Principles
- Able to manage multiple assessments and deadlines, prioritising based on risk, urgency and governance requirements.
We offer lots of great benefits! Some of which include:
- Competitive salary and annual discretionary bonus
- 25 days annual leave plus bank/public holidays, as well as an annual option to buy up to 5 additional days of annual leave
- Training opportunities as well as clearly defined career progression
- Health cash plan – employer funded cover to enable you to claim money back on essential healthcare costs, including dental, optical, physiotherapy and many more. Cover also includes unlimited access to a 24/7 virtual GP service
- Attractive company pension scheme
- Life assurance – employer funded cover of 4x basic salary
- Dedicated online benefit portal offering access to saving and lending facilities, financial wellbeing and support services:
- Salary Finance – access to savings and borrowing through payroll
- Car Leasing – access to a carbon neutral salary sacrifice car leasing scheme, with an all-inclusive monthly cost covering all charge, taxes, insurance, repairs and maintenance on a range of brand-new vehicles
- Travel Loans – interest free loans to help spread the cost of annual travel tickets
- Cycle to Work – tax efficient bike and cycling equipment worth up to £1,000
- Health & Wellbeing – discounted gym membership, online virtual workout sessions, online culinary classes
- OnHand – Giving you the opportunity to be an Eco & Social volunteer via a handy app. Volunteer individually or in groups to get involved in Youth Mentoring, Food Poverty, Homelessness & Elderly help.
- Employee Assistance Programme – specialist advice and support on issues such as finance, relationships, illness and family issues
- Free Domestic & General protection plan – one free plan each year with access to discounted rates of up to 50% on additional plans, including referrals for family and friends
- Employee discounts – with a range of discounts for 100s of online and high street retailers
Domestic & General are an equal opportunities employer which means we treat people fairly. We welcome applications from all suitably skilled persons regardless of their gender, age, race, disability, ethnic background, religion/belief, sexual orientation, gender reassignment or marital/family status.
Please note that we have a thorough referencing process, which includes criminal record checks.
At Domestic & General, we are proud of our 100-year legacy and excited about our future growth plans. We are expanding our horizons, entering new markets and territories internationally and we need your expertise to help us on the journey.
Domestic & General Wimbledon Park, England Office
Wimbledon Park, United Kingdom
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