Assistant to People Director, Group and Global Functions

Job Description:

Job Title: Personal Assistant to People Director, Group and Global Functions   
Location: Angel Court, London 
Location status: Hybrid 
Contract: Permanent   
Working Hours: Part time, 25 hours per week (4 or 5 days) 
 

We make health happen

At Bupa, our purpose is helping people live longer, healthier, happier lives and making a better world. Our Group People Team supports the colleagues who bring this purpose to life, helping make sure our people priorities are delivered effectively across Group and Global Functions.

We're looking for a Personal Assistant to provide hands-on day-to-day support to our People Director. This is a varied, practical support role. You'll take care of the People Director's diary and inbox, help coordinate the everyday needs of the team and provide administrative support to our People Partners.

You'll enjoy this role if you're someone who likes keeping things organised, following up actions, getting the detail right and helping a busy team run smoothly. Alongside diary and inbox management, you'll get involved in things like team meetings, expenses, People administration and running and checking reports.

Key Responsibilities

As Personal Assistant to the People Director, you'll:

• Manage the People Director's diary, including arranging meetings and responding to changing priorities.

• Manage the People Director's inbox, helping keep communications and actions organised.

• Coordinate team meetings and day-to-day team administration.

• Process expenses and support other routine team requirements.

• Provide practical administrative support to our People Partners.

• Follow up actions and requests with colleagues across the People team, including People Operations.

• Help coordinate People changes and make sure relevant actions are progressed in systems such as Workday.

• Run, review and check reports and manager lists, highlighting queries or information that needs correcting.

• Keep track of administrative activities and follow up outstanding actions.

• Handle confidential and sensitive People information with care and discretion.

• Help us find straightforward ways to make the team's day-to-day administration more efficient.

What We’re Looking For

We're looking for someone with experience as a Personal Assistant, Team Assistant or in a similar administrative support role who enjoys providing practical, hands-on support.

You'll bring:

• Experience managing a diary and inbox.

• Excellent organisation and attention to detail.

• A proactive approach to following up actions and keeping tasks moving.

• Confidence coordinating meetings and general team administration.

• Strong written and verbal communication skills.

• Confidence using Microsoft Office and working with systems, reports and data.

• The ability to check information carefully and spot where something doesn't look right.

• A collaborative approach and willingness to help with the everyday administrative needs of a busy team.

• Discretion when dealing with confidential or sensitive information.

• Experience working within an HR or People team, or using Workday, would be helpful, but isn't essential.

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• Bupa medical care

• Health assessment

• Life assurance and competitive pension plan

Why Bupa

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

If you require information regarding this role in an alternative format, please email: [email protected].

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