Analyst, Team Assistant

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The TEC department manages technology services for MUFG bank and securities. Its 7 pillars provide services to Bank EMEA and Sec Internationals.

MAIN PURPOSE OF THE ROLE 

• Provide executive assistance to multiple, Senior Directors and Managing Directors of the Senior Technology Leadership Team (L2’s) supporting the strategic direction and objectives of the division/ department.

KEY RESPONSIBILITIES

• Effective co-ordination and extensive diary management for multiple technology Senior Executives (3-4 people) proactively identifying priority meetings and ensuring all papers are prepared and available in advance
• Co-ordination with Executive colleagues within the MUFG group including the Management Team.  Act as host for meetings and events on behalf of the department as required
• Co-ordinating schedules for visitors from other parts of MUFG
• Dealing with high level queries and management of highly sensitive and confidential information
• Planning detailed and comprehensive itineraries, booking travel (flights, hotels, taxis) and where applicable arranging visas
• Collating and distributing papers on ad-hoc basis
• Collating reports and presentations for committees and on behalf of the Management Team including the Board, International Executive Committees and other high level meetings e.g. with regulators
• Overseeing travel, expense claims and leave requests for the respective Management Team as required
• Drafting ad-hoc emails and producing high quality communications clearly and accurately (e.g. facilitating internal communication e.g. distributing information (up and down) from the Senior Leadership Team.
• Departmental/Division meeting organisation, agenda preparation
• New starter set up for Department Seniors where required
• Other administrative tasks as advised by line manager
• Establish good rapport with peers, senior executives, vendors and business guests

WORK EXPERIENCE

Essential

• Executive Assistant/Team Assistant experience (3 years plus) supporting multiple Directors
• Prior experience working in a fast paced administrative role in a corporate environment
• Experience interacting effectively with Senior Management

Preferred:

• Financial Services experience
• Japanese speaking

SKILLS AND EXPERIENCE

Education / Qualifications:

Essential

• Degree educated or equivalent
• Strong IT skills with advance MS office knowledge

PERSONAL REQUIREMENTS

• Excellent communication skills, written and verbal, a clear and concise communicator
• Results driven, with a strong sense of accountability
• A proactive, motivated approach
• Excellent multi-tasking and organisation skills
• The ability to operate with urgency and prioritise work accordingly
• Strong decision-making skills, the ability to demonstrate sound judgement
• A structured and logical approach to work
• Strong problem-solving skills
• A creative and innovative approach to work
• Excellent interpersonal skills
• The ability to manage large workloads and tight deadlines
• Excellent attention to detail and accuracy
• A calm approach, with the ability to perform well in a pressurised environment
• A can-do attitude; the motivation and drive to assist team members to the best of your ability
• Excellent Microsoft Office skills

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.