Administrative Expert

Job Description Summary

Are you ready to take on a dynamic and multifaceted role? As an Executive Assistant supporting multiple Global P&O Heads, you will independently deliver top-notch executive administrative support. This role is perfect for someone who thrives in a proactive environment and enjoys working with a diverse team.
• Dynamic and Diverse Team: Be part of a vibrant team that values diversity and collaboration.
• High-Level Exposure: Regularly partner with Executive Assistants for ECN members, gaining insights and experience from top executives.
• Broad Learning Opportunities: Work with multiple P&O Heads, offering you the chance to interact with and learn from a wide range of stakeholders across various Global Functions.

Job Description

Major accountabilities:

• Provide comprehensive executive administrative support, including managing credit cards, setting up travel profiles, and registering for events.
• Efficiently manage calendars, including scheduling and prioritizing appointments.
• Arrange business travel and ensure all logistics are handled smoothly.
• Coordinate team meetings, prepare pre-read materials, attend meetings when possible, and manage meeting logistics.
• Oversee the team’s SharePoint sites, ensuring documents are submitted on time and deadlines are met.
• Proactively identify and propose opportunities to improve team operating efficiency.
• Support ad-hoc Projects related to the execution of the supported Global Functions Talent agenda

Minimum Requirements:

• Strong experience in an executive administrative support role, in a complex global organizational environment.
• Proven expertise in managing complex calendars and travel arrangements.
• Experience in coordinating and supporting leadership team meetings and events.
• Strong written and verbal communication skills in English written and spoken.
• Exceptional organizational and time management skills and a high attention to detail and accuracy.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with the utmost discretion.
• Strong problem-solving abilities and the capacity to work independently.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent interpersonal skills and the ability to work well with diverse teams.

Benefits and rewards:

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally:

https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve

Skills Desired