Administrative Assistant

The Administrative Assistant will support the efficient day-to-day operation of the Warrington office, providing administrative assistance to managers and colleagues. The role includes supporting the sales processes, maintaining accurate records, preparing documents and assisting with office communications and event arrangements.

You will work with confidential and time-sensitive information, following company procedures and maintaining accuracy, discretion and professionalism.

What You Will Do:

• Support sales activities, track outstanding proposals and maintain accurate records using company systems.
• Follow established procedures and liaise with colleagues to obtain the information needed to process proposals accurately and on time.
• Prepare, format and update documents, spreadsheets and correspondence.
• Maintain electronic filing systems, ensuring records are accurate, organised and accessible to authorised colleagues.
• Handle incoming and outgoing correspondence and distribute information to the appropriate members of the team.
• Assist as required with arrangements for meetings, events and seminars.
• Organise assigned tasks, communicate progress and highlight issues that may affect deadlines.
• Handle confidential information appropriately and follow applicable company health, safety, quality and environmental procedures.

What You Will Need:

Education and Experience

• Good written English and numeracy skills.
• Previous experience in administration, office support or a similar role would be advantageous, but is not essential.

Knowledge, Skills, and Abilities

• Good working knowledge of Microsoft Word, Excel and Outlook.
• Strong organisational skills and the ability to manage tasks with competing deadlines.
• Attention to detail when preparing documents, maintaining records and handling information.
• Good numeracy and confidence working with spreadsheets.
• Clear and professional communication skills, in person, by telephone and in writing.
• The ability to work collaboratively and respond constructively to guidance.
• Discretion when handling confidential or sensitive information.
• Willingness to learn company systems, administrative processes and relevant health, safety, quality and environmental requirements.
• Must hold a legal right to work status in the UK.

Reporting Relationships:

You will report to the Business Development Manager.

Working Location

Hybrid working; Monday - Thursday in the Warrington office, Friday WFH.

About UsWe set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.
ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We’re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.
Equal Opportunity
The ABS Group of Companies is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.
Notice
ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.
Other
This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs