Account Payables Manager

Purpose of the role

The Accounts Payables Manager is an integral part of the Group Finance team and has complete ownership of the Account Payables function for all companies within the Four Group.

They will also be responsible for the day to day running of the busy accounts payable department with 4 direct reports.

Main duties and responsibilities

• Manage and lead, day to day management of Payables department, with problem-solving mindset.
• Act as the key escalation points for complex supplier queries, delivering a strong customer-focused service.
• Managing the weekly payment run cycle.
• Managing stock vendors ensuring accounts are reconciled on regular basis
• Support AP-automation/workflow rollout (e.g., invoice capture, new PO system)

• Management of the new PO-system, queries are addressed/resolved.
• Payables Ledger reviews with team members.
• Ensure supplier reconciliations are carried out on regular basis.
• Maintain employees’ credit card limits per group policy and related postings are completed by team members.
  

Leadership & Team Management

• Strong people management skills with a passion for completeness of tasks within required deadlines.
• Line management and of 4 direct reports, providing training, and mentoring as required.
• Ensuring appropriate works are divided between team to ensure all tasks are completed.

Internal Controls & Systems Compliance

• Maintain best practice for checking and creating new suppliers on the ERP.
• Maintain best practice for change in suppliers’ bank details.
• Ensure AP processes comply with internal policies and fraud prevention.
• Support external audits by providing documentation.

Month-End / Year End Tasks

• Month end discussion of Payables ledger with forecasting future cashflow.
• Month end factory stock payments in advance reconciliation to TB.
• Maintain rent and rates tracker for all stores.
• Prepare information, schedules, reconciliations, and commentary for year-end audit 
  
• Liaising with relevant heads of department ensuring timely approval of invoices.
• Ad-hoc queries as required by Senior Management.

The successful candidate will enjoy access to a variety of discretionary benefits, such as:

• 21 days annual leave entitlement, plus bank holidays each year
• Generous staff discount across a variety of brands
• Auto-enrolment into the company pension scheme
• Cycle-to-work scheme
  
• Charity time-bank scheme
• Ability to purchase additional annual leave