Account Payable Analyst

Accounts Payable Analyst | London

Monex is a leading global financial solutions provider, offering a complete set of tools to support business growth and strategic financial operations.

We specialise in FX risk management and international payments, helping corporate and institutional clients design tailored FX solutions to navigate currency volatility with confidence. Our team of FX specialists implement well-considered currency strategies, offering dedicated support to help clients manage their payment needs – whether for goods, services, or direct investments.

In 2023, Monex facilitated $309 billion in FX turnover, managed $10.7 billion in assets, and processed 8.5 million transactions. With offices across North America (Canada, the US, and Mexico), Asia (Singapore), and Europe (the UK, Spain, and the Netherlands), we serve over 66,000 clients worldwide.

By combining global reach with deep local market expertise, Monex enhances businesses with a suite of financial solutions and FX market analysis to help optimise efficiency, mitigate currency risk, and protect margins in an increasingly complex financial landscape.  Our corporate client experience is further enhanced by our dedicated sector expertise across a range of industries.

Job Overview

This position is for a friendly, fun, and motivated person to join our finance team and assist our diverse business when necessary.
The Accounts Payable Analyst is tasked with overseeing the organization's outgoing payments, ensuring the accuracy of financial transactions, and fostering strong relationships with suppliers. This role involves processing invoices, reconciling accounts, and enhancing the overall financial health of the organization through timely and precise payments.
Additionally, the Analyst is responsible for managing invoice processing and maintaining supplier accounts, which includes assisting with the investigation and resolution of aged transactions, processing employee expenses, and providing ad hoc reports to the Accounts Payable and Finance Team. The Analyst will also focus on creating efficiencies in daily operations to minimize time spent on repetitive and administrative tasks.

Key Responsibilities & Accountabilities
To work closely with the management accountants to learn all aspects of financial management across assigned entities. Under supervision and guidance complete the following tasks, taking on responsibility for smaller entities where appropriate.
Invoices

• Prepare and run the weekly supplier payment runs for Monex Europe Limited
• Post invoices accurately in line with weekly and monthly deadlines
• Reconcile supplier statements
• Ensure timely and accurate delivery of payment cycle for suppliers
• Prepare payment file and seek correct approval so that payments are made on time
• Review and manage requisitions and POs to keep track of upcoming cost
• Investigate and resolve any discrepancies or misallocated costs
• Clear controls in place and followed to reduce errors
• Ensure accurate application of VAT to invoicing and cost allocations
• Ensure invoices are checked and approved in line with policy and operational guidelines
• Maintain accurate records of all invoices: both current and historical
• Prepare reports as and when required

Suppliers

• Maintain accurate and up to date supplier records
• Ensure contract renewals are completed on time
• Ensure appropriate documentation is received and updated for new suppliers
• Complete the payment practices report for HMRC as and when required
• Find out cost-effective supplier that can seamlessly integrate with WD

Expenses

• Validating documents to pre-set rules
• Completing scheduled payments and ad-hoc payment tasks
• Reviewing vehicle documents to pre-set rules
• Provide support and answers to customer queries
• Compliance with all company policies and procedures, data protection and health and safety requirements

Credit Cards

• Validating documents to pre-set rules
• Completing scheduled payments and ad-hoc payment tasks
• Reviewing vehicle documents to pre-set rules
• Compliance with all company policies and procedures, data protection and health and safety requirements
• Post monthly internal recharges.
• Ensure seamless integration with WD.

Business Knowledge / Technical Skills

Previous experience of working within in a regulated investment firm
Understanding of business requirements from experience of working in a commercial environment
Ability to learn new tasks and procedures quickly
Experience in working in a varied and diverse administrative role
The interest to use technology where appropriate to improve processes
The ability to manage a varied workload through effective organisation skills
Knowledge of Workday
Some awareness of financial regulations, compliance and risk management within assigned country/region.
Some knowledge of the regulatory environment in which an FX firm operates