Account Executive

Location:              London

Reports to:           Account Manager

We’ve got a fantastic opportunity to join our motorsports team at Octagon working for a prominent client across their various global motorsport sponsorships. This broad and varied role will support several different account teams in managing and administrating the client’s hospitality programmes, with a focus on event planning, supplier coordination, and financial administration.

You will be responsible for:

Account Management 

• Account administration support, including ownership of status and other tracking documents, meeting agendas and minutes
• Contributing to the creation and distribution of client communications including market toolkits, newsletters and quarterly reports
• Financial account support to include creation and tracking of quotes, invoices and purchase orders, ensuring that documents are shared in a timely fashion
• Management of merchandise inventory tracking, providing proactive updates to the teams so stock levels can be managed as well as liaising with storage and logistics suppliers on deliveries and returns
• Responsible for shared inbox management, acting as a first port of call to respond to enquiries, distributing amongst the broader teams and filing emails effectively
• Maintenance of online ticketing portal, managing back-end testing and updates, new profile approvals and liaising with the portal supplier as may be needed
• Act as a conduit between the various teams, proactively centralising and sharing information across teams

Event Management

• Supporting with event planning documentation such as rooming lists, transfer schedules and Health & Safety documents
• Contributing to the creation and distribution of guest communications, including briefing documents, itineraries and post-event surveys
• Keep track of guest registration status for events via the portal
• Research, coordination and liaison with third-party suppliers e.g. collateral/branding, gifting, hotels, transport

About You:

• You are a proactive self-starter who believes that anything worth doing is worth doing right every single time
• You will have an eye for detail, able to stay focussed and ensure nothing gets missed so that client-facing documents can be pulled together quickly and accurately
• You can clearly explain your thoughts and ideas succinctly through excellent written and verbal communications
• You like learning new things and can quickly adapt to changing circumstances and use your initiative
• You enjoy problem-solving and flourish when working on several projects at any one time
• You are a real team player and like helping other people succeed
• An interest in sports marketing is not essential but will be advantageous

About Us: 

Octagon is a global creative agency in sports, entertainment and culture. 

We’re part of a wider family of agencies – the Octagon Sports & Entertainment Network (OSEN) – a group of specialist agencies working with brands, athletes, and celebrities. These sister agencies include R&CPMK, Futures Sport & Entertainment, FRUKT and No2ndPlace. We’re all part of the Interpublic Group of Companies (IPG), one of the world’s most respected advertising networks.

 Founded in 1982 with over 800 employees around the globe. Our Headquarters is in Stamford, Connecticut with further offices around the world including: New York, LA, Miami, McLean, Sao Paulo, Johannesburg, Sydney, Beijing, Shanghai, Hong Kong, Mumbai, Singapore, Seoul, Tokyo, Paris, Frankfurt, Munich, Barcelona, Madrid, London and Manchester.

We believe that great brands own an idea in the minds of their audience. For Apple, it’s creativity. For Nike, it’s performance. For BMW it’s Joy. For Coca-Cola, it’s happiness. For Mastercard, it’s priceless experiences.

At Octagon, it’s all in Play.

We inspire brands and people to play.

http://www.octagon.com/