Workplace Manager

Who are we?

Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers.

Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.

Join us on our mission and shape the future!

Why this role?

As the Workplace Manager for our Cohere London site, you will manage the OM team at Cohere, ensuring consistently globally in regards to our office spaces and team culture. You are someone who is beyond organized and on-top of things, excited to wear many hats and take on new challenges that come with working at a fast growing start-up.

You will be the first face our employees and guests see! Our office is dog friendly, has comfy couches and a lot of hardworking people that come in everyday. You’ll manage everything from all the behind-the-scenes logistics to coordinating fun culture events in order to ensure an incredible experience for employees and guests. You’ll have a lot of responsibility in this role and you will be impactful in making our office culture amazing.

This position is based onsite (we’re located in Oxford Circus) and you must be available to be in the office 5 days a week - remote work is not permitted for this position.

As our Workplace Manager, you will be responsible for:

• Management of our global footprint of offices

  • Leading on office moves/fit outs/renovations/opening new offices

• Managing a team of office moves spread globally

  • Growing out this team as we build our global footprint

• Creating a motivating employee environment within the offices

  • Prioritising employee experience globally and managing it locally

  • Nurturing and fostering the Cohere culture

• Managing the London office space for both employees and guests

  • Including ordering, maintaining and restocking office supplies, drinks and snacks

• Overall appearance of our London office

  • Ensuring it is tidy and organized, and creating a welcoming, engaging and comfortable environment for anyone who comes into the space

• Ensuring compliance across the offices globally

  • Health and safety / security etc

• Managing vendor relations for the London office

  • Cleaners / maintenance / food vendors etc

• Addressing and managing any building and office-related issues (i.e coordinate repairs or maintenance)

• Tracking and recognizing employee onboarding / anniversaries and collaborating with managers to order employee gifts and care packages

• Coordinating and arranging events

  • Monthly socials / Town halls / Off sites / Hackathons

You might be a good fit if you:

• Have 3+ years in an office / workplace management role

• Have 2+ years of team management experience

• Exhibit sound judgment, problem solving skills, and the ability to support and partner with people across all functions and levels of the company

• Demonstrate meticulous attention to detail and very organized

• Possess excellent verbal and written communication skills

• Bring a track record of successfully project managing on-site events and collaborating with external vendors

• Are comfortable with change; adjusting appropriately based on leadership or the company's needs

If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply!

We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

Full-Time Employees at Cohere enjoy these Perks:

🤝 An open and inclusive culture and work environment 

🧑‍💻 Work closely with a team on the cutting edge of AI research 

🍽 Weekly lunch stipend, in-office lunches & snacks

🦷 Full health and dental benefits, including a separate budget to take care of your mental health 

🐣 100% Parental Leave top-up for up to 6 months

🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement

🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend

✈️ 6 weeks of vacation (30 working days!)