Workplace Coordinator

We are looking for a Workplace Coordinator to provide support to our London office. 

The Workplace Coordinator is at the heart of our office operations, ensuring a seamless and welcoming experience for employees and visitors alike. This role combines office coordination, hospitality and employee engagement to create a positive and productive work environment.  

You will play a vital part in supporting day-to-day office operations and engagement activities to keep our team connected and informed, and our workspace in great shape. 

Due to this role being all about our people and our workspace, this is a full-time on-site position Monday to Friday 

Your key focus will be:

• Serve as the first point of contact for all visitors, ensuring a warm and professional welcome. 
• Coordinate office supplies, catering, equipment, and services, maintaining an organised and efficient workspace. 
• Handle incoming and outgoing mail and deliveries. 
• Manage the London mailbox, re-distributing messages as needed 
• Support end-of-year celebrations, team-building activities, and other internal events that enhance workplace culture. 
• Onboarding support, working closely with the wider People and IT teams to ensure that all new joiners to the business have the best experience joining the company 
• Help to maintain and update internal documentation, office procedures, and communication channels. 
• Support additional administrative and operational needs as required. 

To be successful in this role you should have a combination of the below knowledge, skills, and experience:

• Someone with excellent interpersonal skills with ability to build effective relationships 
• Communication is your forte, happy and ready to engage with all levels of the business 
• Superb organisational skills, attention to detail and accuracy 
• Strong customer service focus, with great energy and calm under pressure 
• Someone with fab time management and prioritization skills, multi-tasking is second nature and you’re highly adaptable, no two days are ever the same 
• You’re a team player who collaborates just as well as they work solo and can take direction as well as show initiative 
• You have high standards, holding yourself and those around you accountable to provide a best-in-class service 
• Min 1 years' experience in a similar role 
• Excellent written and verbal English 
• Proficiency in Microsoft Office Suite with strong general technical IT skills 

We give you

• The opportunity to continue to develop both personally and professionally, in our rapidly growing company
• A brilliant company culture that encourages initiative, collaboration, and positivity at work
• Great office environment in our new London HQ, close to the South Bank, and Waterloo, Blackfriars and London Bridge stations

• 25 days holiday plus Bank Holidays 
• Private Healthcare (family cover available for all colleagues) 
• Health Cash Plan 
• Income Protection and Critical Illness Cover 
• Employee Assistance and Wellbeing programme 
• Generous pension contribution – minimum of 5% contributed by the company 
• Cycle to Work Scheme 
• Employee Perks scheme 
• Support towards professional qualification and memberships

Everyone belongs at Carbon Clean

We are passionate and committed to our people. Our aim is to build a diverse and inclusive movement: teams of forward-thinking people, with unique talents, skills, passions, and experiences.  It’s talent that matters to us and we encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can’t wait to meet you.

We’d be thrilled if you tick off all our boxes yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!