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We are seeking an experienced Workday Architect to lead the design, implementation, integration, and optimisation of our Workday HCM platform. The Workday Architect play a pivotal role in ensuring that our Workday landscape supports strategic business needs across HR operations globally. The ideal candidate will possess deep technical and functional expertise across multiple Workday modules including; Core HCM, Absence Management, Recruiting, Compensation (including Payroll Integrations) and Learning/LMS and be a trusted advisor to HR, IT, and business stakeholders.
Key Responsibilities:
Architectural Design & Strategy
Define, design, and maintain scalable and flexible Workday HCM architecture aligned with HR and business stakeholders' requirements to support their workforce management needs and processes.
Create and maintain the technical blueprint for the organisation's Workday implementation.
Partner with HR, Payroll, Finance and IT leadership to translate business objectives into Workday solutions and integrations.
Provide architectural oversight for Workday releases, enhancements, and long-term roadmap planning.
Lead configuration strategy and best practice governance across all supported modules around the employee’s lifecycle.
Responsible for how workday sits within the enterprise software landscape and its interconnectivity with those systems.
People Lifecycle Processes
Core HCM: Own and optimize organizational structure, business processes, security roles, and foundational data.
Absence Management: Architect and maintain complex leave policies, eligibility rules, accruals, and global compliance configurations.
Recruiting: Design optimized candidate pipelines, job requisition processes, and hiring workflows.
Compensation: Manage compensation structures, merit processes, pay range modelling, and related eligibility configuration.
Learning & LMS: Oversee the integration and configuration of Learning Management, content distribution, learning plans, and reporting.
Payroll Integration Support
Design, implement, and maintain end-to-end integrations between Workday and third-party payroll providers (e.g. Strada, local country payroll systems, etc.).
Collaborate closely with Payroll, Finance, and Compliance teams to ensure accuracy and timeliness of payroll-related data flows.
Manage pay inputs/outputs, including earnings, deductions, time off, retro calculations, and costing allocations.
Troubleshoot payroll data issues, reconciliation errors, and integration failures across the payroll lifecycle.
Support global payroll compliance and localization requirements via Workday configuration and integrations
Integration & Technical Oversight
Guide Workday integration strategies (EIB, Studio, Core Connectors, Workday Extend).
Support data migration, validation, and transformation initiatives.
Serve as escalation point for technical issues related to Workday performance or functionality.
Reviews the application of existing Workday principles and guides development of new policies and ideas.
Stakeholder Engagement & Project Management
Act as Workday SME for HRIS, IT, HR, Talent Acquisition, and Learning & Development teams.
Lead and contribute to Workday projects, enhancements, and ongoing optimization initiatives, provides direction to more junior colleagues or those with less expert knowledge .
Facilitate and support UAT cycles, change control, documentation, and release management.
Can work autonomously only requiring ‘expert’ level technical support from others.
Qualifications & Experience:
Required:
Proven and progressive Workday experience an Architect or Lead Consultant role.
Demonstrated expertise in at least four or more of the following Workday modules: Core HCM, Absence, Recruiting, Compensation, Learning / LMS, Payroll Integration Support.
Deep understanding of Workday security, business processes, calculated fields, and reporting (Advanced, Composite).
Experience designing and implementing Workday integrations (EIB, Core Connectors, Studio).
Strong analytical and problem-solving skills with the ability to troubleshoot and resolve complex system issues.
Excellent communication skills with the ability to translate technical content into business-friendly language.
Current or former Workday Certification(s) in relevant modules (e.g., HCM Core, Recruiting, Compensation, Learning).
Experience with Workday Extend or custom application development.
Background in HRIS transformation projects or Workday re-architecture.
Familiarity with agile project management methodologies and tools (e.g., JIRA, Confluence)
This role is based in either Poland or UK as a permanent, remote position (not a contract), successful post holders will be expected to work from either London or Warsaw office occasionally when required.
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