Manage vehicle orders, registrations, taxation, stock movements and handovers; maintain accurate vehicle records and sales documentation; liaise with manufacturers and partners; produce reports and audits; support profit checks and administrative housekeeping; oversee used vehicle purchasing, stocking, funding and compliance; collaborate across new, used and corporate sales teams.
Bring Your Precision to a Premium Brand With a People‑First Culture
If you take pride in getting things right, enjoy working at pace and like being someone a team can rely on, this could be a great fit. At Vines of Gatwick, you will join a confident Sales Administration team of four where everyone plays an important part in keeping things running smoothly day to day. It’s a supportive environment where being organised, accurate and calm under pressure really makes a difference.
Vines Group is one of the UK’s few privately owned BMW & MINI retailers, with a strong reputation for high standards and a straightforward, people‑focused approach. The team here takes pride in doing things properly and supporting each other to get the job done.
In return, you will enjoy a competitive package, great development opportunities and the stability of a well‑established, privately owned BMW & MINI retailer along with benefits that genuinely support your life inside and outside of work:
- Work–life balance with Monday–Friday hours and generous holiday entitlement
Hours: Monday to Friday, 8:30am–5:30pm (40 hours per week, one‑hour unpaid lunch) - Competitive salary - Up to £35,000 dependent upon experience
- Support & wellbeing through our medical cash plan and warm, family‑run culture
- Family‑friendly benefits including enhanced parental leave
- A premium environment backed by the BMW & MINI brands
- A supportive, multi‑skilled admin team who collaborate and look out for one another
Key Responsibilities
- Processing orders, registrations, taxation, stock movements, transfers, dealer swaps and handovers.
- Liaising confidently with manufacturers, internal teams and external partners to ensure accuracy, compliance and timely delivery.
- Maintaining precise vehicle records, stock lists, demonstrator fleets and sales documentation across all systems.
- Producing reports, completing file audits and supporting profit checks and general administrative housekeeping.
- Overseeing used vehicle purchasing, stocking, funding and compliance checks.
- Working collaboratively within a multi‑skilled team across new, used and corporate sales
Skills, Knowledge and Expertise
- Previous motor trade experience is essential, a minimum of years.
- Sales Administration experience is ideal, though experience in warranty or service administration will also be considered.
- A naturally organised, methodical approach, you enjoy keeping things running like clockwork.
- Confident and clear in your communication, able to speak up when needed while staying calm, fair and constructive.
- A sharp eye for detail and a commitment to accuracy.
- A proactive, positive attitude and the confidence to work with colleagues at all levels
- The ability to stay calm under pressure, adapt to changing priorities and meet deadlines.
- Integrity, accountability and a supportive team mindset.
- Experience with systems such as Drive, Dealerweb or iStore would be a real advantage
Benefits
Our Brilliant Benefits include:
- Competitive salary and a culture that values your contribution
- 24 days’ holiday plus bank holidays, rising to 29 with length of service
- Your birthday off—because you should celebrate properly
- Staff purchase scheme with discounts on cars and motorbikes
- Medical health cash plan
- Enhanced parental benefits
- Flexible holidays – buy or sell days to suit your lifestyle
- Career development opportunities including job shadowing and clear progression pathways
- High street discount vouchers, sabbatical leave, long‑service awards and more
You can explore the full package in our Brilliant Vines Benefits.
About
As well as having the opportunity to work for the iconic BMW and MINI brands you will be part of a successful privately-owned business where our people are our greatest asset.Our mission is ‘to inspire each other to delight our customers’, we do this through our ‘Winning Together’ brand values;Working as One TeamBeing Warm and WelcomingDoing what you say you will doWe believe it’s these values which makes us successful.We all want to be proud of the company we work for and Vines have a great reputation of just that. We want people that not only share our commitment to working hard, but also a commitment to each other. That's why we want individuals that share in one another's success, and have a true belief in what they do.
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