US and Global Payroll Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing!
 

We're committed to bringing passion and customer focus to the business.

Kyriba is a global leader in liquidity performance that empowers CFOs, Treasurers and IT leaders to connect, protect, forecast and optimize their liquidity. As a secure and scalable SaaS solution, Kyriba brings intelligence and financial automation that enables companies and banks of all sizes to improve their financial performance and increase operational efficiency. Kyriba’s real-time data and AI-empowered tools empower its 3,000 customers worldwide to quantify exposures, project cash and liquidity, and take action to protect balance sheets, income statements and cash flows. Kyriba manages more than 3.5 billion bank transactions and $15 trillion in payments annually and gives customers complete visibility and actionability, so they can optimize and fully harness liquidity across the enterprise and outperform their business strategy. For more information, visit www.kyriba.com.

What you’ll do

• Primary Payroll Contact: Serve as the main point of contact for all U.S. and global payroll matters, coordinating between internal stakeholders and external payroll providers.
• Data Validation: Review and validate payroll data for accuracy, including new hires, terminations, compensation changes, and other updates before each pay cycle.
• Compliance: Ensure all payroll documentation is complete, accurate, and maintained in compliance with company policies as well as federal, state, local, and international regulations.
• Payroll Oversight: Audit and manage payroll inputs and outputs, ensuring timely, accurate payroll processing by outsourced providers.
• Controls & Procedures: Oversee the implementation, documentation, and maintenance of payroll controls and processes.
• Exception Management: Manage and submit payroll exceptions, including:
  • Leave of absence deductions and adjustments
  • Salary continuation payments
  • 401(k) loan deductions, deferrals, and contributions
  • FSA, HSA, incentives, reimbursements, and allowance deductions
  • Other benefit deduction and contribution updates
• Off-Cycle Payroll: Support and coordinate off-cycle payroll, ensuring accurate and timely payments outside the regular schedule.
• Stakeholder Coordination: Work closely with HR, Benefits, Finance, and other departments to ensure prompt, accurate handling of payroll exceptions and special cases.
• Equity Award Payroll Support: Coordinate with tax, finance, and rewards team for payroll tasks related to the equity award compensation plan.
• 401(k) Audit Support: Assist with annual 401(k) audits by collaborating with external auditors and internal teams.
• PTO Oversight: Review employee PTO balances, identify discrepancies, and support resolution.
• Employee Support: Respond to and resolve employee inquiries related to payroll, deductions, taxation, and related issues.
• Workers Compensation: Ensure workers’ compensation policies and payroll records are kept up to date and compliant with state requirements in all U.S. locations where employees are active.
• Year-End Activities: Support year-end processes, including W-2 review, tax filings, and audits.
• Compliance Monitoring: Stay up-to-date on payroll laws and regulations; ensure ongoing compliance and recommend process improvements.
• Tax & Compliance Coordination: Work closely with the Tax & Compliance teams to ensure all regulatory, state, and federal tax filings and payments are completed accurately and on time, including but not limited to the following responsibilities:
  • Coordinate with internal Tax and Finance teams to confirm that Kyriba has established Employer Tax IDs in all relevant U.S. states and locations.
  • Review and approve state and federal tax elections, I-9 forms, and employee status changes in Workday.
  • Ensure state tax elections and benefit taxation are updated correctly whenever an employee relocates to a different state.
• Reporting & Analytics: Generate, review, and analyze payroll reports/data to identify trends, discrepancies, and opportunities for improvement.
• System Liaison: Coordinate with external providers on system updates, issue resolution, and process enhancements related to payroll.
• Occasional flexibility required to accommodate international time zones

What you bring

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field, or equivalent experience.
• 3+ years of payroll administration or management experience, preferably in a global and/or outsourced payroll environment.
• Strong knowledge of U.S. payroll laws, multi-state payroll, and global payroll best practices.
• Prior experience working with external payroll providers (e.g., ADP, Paychex, or similar).
• Demonstrated expertise with HRIS and payroll systems; Workday experience required (with emphasis on Payroll, Leave of Absence, and HRIS modules).
• Excellent attention to detail, organizational, and problem-solving skills.
• Strong communication and interpersonal skills; ability to work cross-functionally and with international teams.
• Proven ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• Professional payroll certification (e.g., CPP, FPC).
• Extensive hands-on experience with Workday, especially Payroll and Leave of Absence modules.
• Experience supporting both U.S. and global payroll operations (multi-country, multi-state).
• Experience with payroll-related audits and compliance processes.
• Familiarity with benefits administration and payroll deduction management.