As a Training Administration Specialist (Record Clerk) within our Business Aviation Training team in Burgess Hill, you will support our live training operations and maintain the integrity of client training records. Working closely with our administration team, you will ensure all documentation, training files, and regulatory requirements are accurately produced, controlled, and accessible.
Key responsibilities include:
- Maintaining, auditing, and building client training folders according to customer‑specific requirements.
- Ensuring compliance with aviation training regulations (EASA, FAA, UK CAA).
- Issuing course completion documents, including diplomas, proficiency cards, training summaries, and foreign client certificates.
- Running licensing checks and preparing all required training documentation.
- Setting up classrooms and preparing training files for upcoming courses.
- Distributing training documents as needed.
- Maintaining databases of company‑specific record requests.
- Auditing training folders for accuracy and completeness.
- Assisting clients with training records queries and requests.
- Invigilating EASA computer‑based examinations as required.
- Updating Aircraft Publications weekly and ensuring availability in all required locations.
- Obtaining and distributing weekly Library updates.
- Supporting general administrative duties as needed.
Minimum Qualifications
- Proven experience in administration, ideally within aviation or a regulatory training environment.
- Demonstrated ability to manage large sets of documentation and data.
- Strong organisational skills and ability to prioritise within a busy training schedule.
- Ability to manage multiple tasks simultaneously and respond quickly to ad hoc requirements.
- Good IT skills and proficient use of MS Excel and MS Word.
- Ability to work effectively in a fast‑paced, operational environment.
Preferred Qualifications
- Experience using electronic record systems
- Technical mindset and comfort working in an environment with live training operations and flight simulators.
- Strong teamwork, communication, and customer‑service skills.
Benefits
- Attractive benefits including a flexible holiday policy and flexi‑time scheme.
- Private health insurance (BUPA).
- Healthcare cash plan.
- Pension scheme.
- Life Assurance.
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About CAEAt CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.
Position Type Temporary (Fixed Term)Equal Opportunity & Accommodations
CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available—contact your recruiter or email [email protected] if needed.
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CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.
