Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.
People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.
The Role
We are looking for a Team PA to provide essential support to leaders within our Business Services team. This role is pivotal in ensuring smooth operations and effective coordination across the team by delivering high-quality personal assistant and administrative services.
You will work closely with senior leaders and their teams, managing diaries, meetings, and travel arrangements, while also supporting broader team activities such as onboarding, events, and community initiatives. This is a diverse position that demands excellent organisational abilities, meticulous attention to detail, and the skill to manage sensitive information with integrity.
This is a 12 month fixed term contract based in London.
What You'll Be Doing
Provide PA support to Global Pillar Leads and their wider teams.
Organise meetings across multiple time zones and prepare documentation.
Take minutes, track actions, and ensure follow-up on meeting outcomes.
Arrange local and international travel, including visas, insurance, and itineraries.
Liaise with internal support teams such as facilities, travel, and reception.
Process invoices and reconcile expenses for the department.
Maintain accurate records on company systems and manage project tasks.
Support onboarding of new team members, including equipment and access setup.
Coordinate team events such as away days, volunteering activities, and celebrations.
Manage updates and engagement posts on Viva Engage for Business Services.
Who We're Looking For
Experience in reception roles is essential; PA experience is desirable.
Excellent attention to detail and accuracy in all tasks.
Strong interpersonal and prioritisation skills to meet tight deadlines.
Ability to work flexibly and adapt to changing priorities.
Proactive problem-solving approach with a can-do attitude.
Effective communication skills and professional presentation.
Ability to handle confidential information with discretion.
Comfortable using multiple software packages and systems.
Strong interpersonal skills for liaising with internal and external stakeholders.
Team player with a collaborative mindset.
A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
Our successes have all come from someone brave enough to try something new
We support each other in the small everyday moments and the bigger challenges
We are determined to make a positive difference at work and beyond
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Fixed Term Contract (Fixed Term)
