Team Co-ordinator - 6 Months FTC

We are Landsec

We identify and shape places that create opportunity, enhance quality of life, and bring joy to the people connected to them.

This is how we’ve created the UK’s leading portfolio of urban places and one of the largest real estate companies in Europe.

Our £10 billion portfolio is built around premium workplaces, the country’s pre-eminent retail platform, and a residential pipeline that will redefine urban life.

We’ve honed this ability over 80 years. Spotting the opportunities, building the partnerships, and continually adapting to shape the places that meet the needs of a changing world.

Places where life happens. Where businesses grow. And where cities are defined.

The Role:

• Provide administrative support to members of the team.

• Provide diary management required by the team. This involves coordinating all relevant internal and external diaries and booking meeting rooms accordingly.

• Organise travel and hotel bookings for members of the team.

• Provide secretarial support, including filing, binding & scanning.

• Preparing an agenda, take and produce meeting minutes as and when required.

• Printing, binding and distribution of key departmental documents for senior meetings.

• Preparing, printing and sending of Board papers

Salary: Competitive

The Team:

• You will be supporting 2x Asset Management Directors. The Residential Operations Director, supporting 1 x Project Director with Building Safety Regs & Governance Project Governance as well as providing support to the Building Services & Technical Services (BSTS) Team

Location:

• Office presence is required four days per week.
  The role is based at the Victoria Head Office.

What you will be responsible for:

• SharePoint file management

• Chasing resi agents to submit reports on time

• Respond to general queries raised by both internal and external stakeholders and inform the relevant team member as appropriate.

• Submission of expense claims for the team as required

• Undertake any other reasonable duties as instructed.

• Manage all aspects of the Purchase to Pay process for the Senior Leader/Managers cost centre which may include new supplier onboarding and Purchase Order processing.

• Processing of all tenant leasing on PIM’s

• Processing of Property CDAN’s, Electronic Transfers (TT’s)

• Raising PO’s, receipting, chasing payment and onboarding suppliers

• Data Entry

• Researching documents

• Light diary management for the BSTS Team and general team support

• Proof reading RFP’s, preparation of standard consultants appointments and monitoring the process

Essential criteria

• Excellent people skills

• Proven organisation and administrative skills

• Good spoken and excellent written English

• Ability to work under pressure

• Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint etc

• Clear, concise and polite telephone manner

At Landsec, we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential.

We strive to ensure all our information, and services are accessible to and usable by everyone. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with our recruitment partners by emailing [email protected]

To find out more about our approach, visit our Diversity and Inclusion page.