Who are we?
Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.
People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.
What is the role?
Howden is seeking a Team Assistant to provide essential administrative and secretarial support to our growing Company Secretarial team, ensuring efficient coordination and high-quality governance practices across various activities. The position also includes personal support to nominated managers, including diary and email management, as required.
Please note this is a full-time, permanent role based in our Central London office. Following a hybrid work pattern, the expectation is to be onsite 3 days per week on average.
What will you be doing?
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Organise board and committee meetings, including scheduling, issuing invites, seeking board action updates and maintaining an annual calendar of board/committee meetings on behalf of the team.
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Prepare and circulate agendas, meeting minutes, and matters arising templates, ensuring timely distribution and accuracy.
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Manage board and committee papers through Diligent Boards, including reviewing documents for quality and corporate standards.
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Handle KYC requests and the compilation of company reports.
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Maintain accurate electronic and physical filing systems, including up-to-date records of directors’ passports and Group entity share certificates.
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Producing reports on companies/directors/shareholders from Diligent Entities, or other similar requests.
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Coordinate or support quorate approvals, shareholder consents (using Docusign where applicable), and ensuring that meeting documentation is complete and filed appropriately.
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Make meeting and travel arrangements for the Company Secretariat, including organising team meetings and events.
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Support ad hoc tasks, maintaining governance records including various structure charts using Visio, and responding to administrative requests.
What are we looking for?
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Prior experience in a company secretarial function, with experience in board meeting planning and diary management.
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Proficient in Microsoft Office (Word, Outlook, Visio and Excel) with strong attention to detail, ensuring professional and accurate documentation.
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Highly organised, proactive, and able to work effectively under tight deadlines while maintaining confidentiality and professionalism.
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Strong verbal and written communication skills, with the ability to interact confidently with board-level stakeholders and external contacts.
What do we offer in return?
A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
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Our successes have all come from someone brave enough to try something new
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We support each other in the small everyday moments and the bigger challenges
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We are determined to make a positive difference at work and beyond
Reasonable adjustments
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Permanent
