Supplier Management Administrator

You will be highly organized, able to work autonomously at times, have a conscientious approach and attention to detail. You will also need to demonstrate excellent English oral and written communication skills and have the confidence and professionalism to effectively interact with internal and external parties. As a team player, you will be responsive, flexible, quick to learn and able to plan, prioritize and manage workloads effectively. 

Main responsibilities will include supporting the onboarding of suppliers into ICF’s Vendor Management and Costpoint and Maconomy accounting systems. This includes review of supplier submitted onboarding information, review and approval of information and requests to the supplier for correction or submission of missing information.

Responsibilities:

• Supporting the business in the onboarding of suppliers
• Ensuring that the various Due Diligence processes are conducted suitably for all new and existing suppliers, recording such information as required in the appropriate systems.
• Supporting the business with reports and other administrative related tasks.
• Interface with vendors and Procurement team members to collect outstanding items and resolve issues 
• Assist Procurement, Contracts, Operating Groups, Treasury, and Accounting with questions and requests related to vendor information and compliance issues
• Maintain electronic files for vendor documentation in accordance with data protection policies
• Maintain collaborative working relationships with internal and external stakeholders 
• Participate in process and system improvement initiatives
• Conduct business in a professional and ethical manner to serve customers and increase the efficiency and profitability of the company

Basic Qualifications:

• Bachelor’s degree or additional years of related experience
• 3+ years of relevant experience required
• Sound business ethics, including protection of proprietary and confidential information. 

Preferred Qualifications:

• Previous experience onboarding suppliers via a Vendor Management System.
• Previous experience with Maconomy and Costpoint.
• Previous experience working in a professional services company/consultancy.
• Solid skills with Microsoft Office (e.g., Word, Excel, Teams, SharePoint)
• Strong attention to detail and the ability to multi-task and deal effectively with competing demands and deadlines.
• Good verbal, interpersonal and written communication skills with the ability to deliver information clearly and concisely to colleagues, and suppliers.
• Strong organization, analytical and problem-solving skills. 
• Ability to exercise good judgment, discretion, tact, and diplomacy. 
• Comfortable working within a geographically dispersed team.

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About us:

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. 

Learn more about what we do and our commitment to inclusion.

The benefits of joining ICF:

Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you’ll have access to a vast array of benefits to help you live your life well.

We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role.

To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support.

We enjoy celebrating success, which is why we have a competitive recognition program called ‘You Matter’, which awards points as a ‘thank you’ for your work achievements. These can be spent on a large variety of high-quality items, as well as online or high-street vouchers, all with zero tax payable by the employee.

ICF also offers a range of competitive benefits, which include:

• Single Private Medical Insurance cover with no restrictions on existing conditions.
• Dental insurance and an online GP service.
• 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
• Pension scheme with 5% of salary employer contribution
• Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
• Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.

London (GB80)