Student Programmes Coordinator

Salary for this Role:

From £30,300 with benefits, subject to skills and experience

Job Title:

Reports to:

Closing Date:

Job Description:

Student Programmes Coordinator

Reports to: PhD Student Support and Development Lead

This is a full-time, permanent contract on Crick terms and conditions of employment.

About us

The Francis Crick Institute is Europe’s largest biomedical research institute under one roof. Our world-class scientists and staff collaborate on vital research to help prevent, diagnose and treat illnesses such as cancer, heart disease, infectious diseases and neurodegenerative conditions. 

The Crick is a place for collaboration, innovation and exploration across many disciplines. A space where the brightest minds can pursue big and bold ideas and discover answers to crucial scientific questions. We support them in a dynamic environment which fosters excellence with state-of-the-art infrastructure, cutting-edge facilities, and a creative and curious culture. We’ve removed traditional boundaries of departments, divisions and disciplines and instead have an open approach that supports every researcher. This gives us the freedom to collaborate and carry out high-quality, pioneering research. Creating a space for discovery without boundaries helps us to turn our science into benefits for human health and the economy. 

About the role

The Francis Crick Institute’s Academic Training Team (ATT) forms part of the Crick’s People (Human Resources, HR) Directorate. The team is responsible for the management, development and operation of the Crick’s early career researcher training programmes, including the PhD, undergraduate student, and clinical fellow training programmes. It also oversees the appointment of visiting undergraduate, Masters and PhD students and clinical fellows who are hosted in Crick laboratories for limited periods of time. The Institute has approximately 200 PhD students across 4 years of study, up to 40 doctoral and postdoctoral clinical fellows, up to 10 sandwich students spending 1 year at the Crick and up to 20 summer students during July and August each year.

An opportunity has arisen for a well-organised professional to join and support the operation of the student sub-team within the ATT. As a Student Programme Coordinator, you will report to the PhD Student Support and Development Lead, working alongside other members of the student team. You will be a key point of contact for students, supervisors and other Crick staff, escalating issues to other members of the ATT where necessary. You will provide an efficient proactive administrative service, supporting the day-to-day delivery of the PhD student programme, working closely with the wider ATT and the People Hub Team.

The role would suit candidates who are interested in a development opportunity that would build their experience and knowledge both in HR processes and in postgraduate training and career development programmes.

If you are interested in developing your knowledge both in HR processes and in postgraduate training and career development programmes, and are looking for a development opportunity, this may be a great role for you.

What you will be doing

As a Student Programmes Coordinator at the Crick, you will: 

• Develop and maintain a good understanding of Workday (our online employee resource platform) for the purposes of your daily role.
• Administer student records on Workday; such as supporting the onboarding and induction of visiting students, and the extension and leaver processes for Crick PhD programme students and clinical fellows.
• Perform learning administration tasks on Workday, including setting up course offerings, logging and monitoring student attendance at training.
• Administer the student programme through engagement monitoring, tracking and chasing completion of progress milestones and training
• Support student administration with the Crick’s university partners
• Clerk the meetings of the Research Degrees Committee

Please note that this list is not exhaustive and additional responsibilities are shown on the job description.

See the complete Job Description.

About you

You will bring

• The ability to multitask and deal with a busy workload effectively.
• Good attention to detail.
• Good interpersonal skills with the ability to communicate effectively and work with a diverse range of people, including those for whom English is not the first language.
• A proactive approach, with the ability to work under own initiative and as part of a team.
• Excellent oral and written communication skills.
• Knowledge of university programmes of study.

About Working at the Crick

Our values  

Everyone who works at the Crick has a valuable role to play in advancing the Crick’s mission and shaping our culture! 

• We are bold. We make space for creative, dynamic and imaginative ideas and approaches. We’re not afraid to do things differently. 

• We are open. We’re highly collaborative and interactive, and make sure our activities are visible to the outside world. 

• We are collegial. We show respect for one another, work cooperatively and support the wider community. 

At the Francis Crick Institute, we believe that diversity and inclusion are essential to driving innovation and scientific discovery. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed, regardless of their background, identity, or personal circumstances. We actively encourage applications from individuals of all genders, ethnicities, abilities, and experiences.

As a Disability Confident Leader, we ensure that everyone can apply and be part of our recruitment processes and so we'll make reasonable adjustments if you need them. For this or any other assistance you need with applying please email: [email protected]

Please note you must meet the essential criteria listed within the Role Profile, to have your application reviewed.

We reserve the right to withdraw this advert at any given time due to the number of applications received.

Find out more about life at the Crick.

Interviews for this role are scheduled to take place w/c/ 16th June

What will you receive?  

At the Francis Crick Institute, we value our team members and are proud to offer an extensive range of benefits to support their well-being and development: 

• Generous Leave: 28 days of annual leave, plus three additional days over Christmas and bank holidays. 

• Pension Scheme: Defined contribution pension with employer contributions of up to 16%. 

• Health & Well-being: 

• 24/7 GP consultation services. 

• Occupational health services and mental health support programs. 

• Eye care vouchers and discounted healthcare plans. 

• Work-Life Balance: 

• Back-up care for dependents. 

• Childcare support allowance. 

• Annual leave purchase options. 
• Crick Networks offering diverse groups’ support, community and inclusive social events.

• Perks: 

• Discounted gym memberships, bike-to-work scheme, and shopping discounts. 

• Subsidised on-site restaurant and social spaces for team interaction. 

• Development & Recognition: Comprehensive training, mentoring, and a pay structure based on skills and experience.