OUR CULTURE AND VALUES
We are guided by our passion to transform the way we power our world. Achieving our goals requires creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed.
We are Leading
Fluence currently has thousands of MW of energy storage projects operated or awarded worldwide in addition to the thousands of MW of projects managed by our trading platform—and we are growing every day.
We are Responsible
Fluence is defined by its unwavering commitment to safety, quality, and integrity.
We are Agile
We achieve our goals and meet our customer’s needs by cultivating curiosity, adaptability, and self-reflection in our teams.
We are Fun
We value the diversity in thought and experience of our coworkers and customers. Through honest, forthcoming, and respectful communications we work to ensure that Fluence is an inclusive and welcoming environment for all.
The Portfolio Finance Manager is responsible for managing and tracking all financial and commercial aspects of projects contracts under execution, using corporate systems including NetSuite, Project Systems SAP, Floqast and salesforce. This includes ensuring adherence to commercial contract terms and conditions, executing financial and operational internal controls, and managing customer contract changes and supplier claims whilst maintaining operational excellence.
The position requires interfacing and developing sustainable relationships with a wide variety of internal stakeholders, outside construction contractors and service providers. This role requires a background in accounting/finance working with infrastructure/construction projects and long-term service contracts as well as Contract Management skills.
Major Duties & Responsibilities
Month-end reporting of project EAC’s, working closely with the wider finance team to ensure reporting procedures are completed within the allocated timeframes
Direct and assist w/common processes/procedures related to the administration of project contractsWork closely with project managers to provide timely transparency around project/contract budgets, programme delays and Milestone Payments
Manage construction subcontractors/vendors and maintenance providers to maintain project delivery timeline and quality met
Use Contract Management capabilities to review and manage all contract documents; drafting contact notices, managing Claim and Change Order Negotiations; provide Risk and Opportunity Analysis
Analyze and process project related documents (purchase requisitions, field orders, invoices, etc.)
Organize the project reviews from start to the end of each contract including coordinating close-out process
Being accountable for driving to improve project performance through change orders and supplier claims Communicate financial matters with project teams to business units and executives
Manage approved project budget and create cost breakdown structure in NetSuite at the line-item levelForecast project spending and provide monthly accruals on work performed
Monitor and audit reports to ensure accuracy and perform reconciliation of project financial
Understand sales, property, and personal tax requirements
SOX Control compliance and ensuring no material weaknesses
Manage and work closely with internal stakeholders in all aspects of Supply Chain to ensure accurate allocation of internal costs
Arranging timely collection of payment milestones; managing the cash in/cash out on each projectHedging forecasting, fx management and securities, working closely with the Group Treasury team
Skill Requirements
Confident and adaptable communicator, comfortable at all levels. A clear thinker able to see the bigger picture and plot a route through the detail. Self-motivated and able to work alone, but equally engage with and bring a team with them on the journey. Commercially experienced in contract and finance management and ability to work across an organisation aligning with key stakeholders both internally and externally
Person Specification Qualities
Intellectually and emotionally strong, a good listener able to capture opinion, good at thinking through and solving problems in a methodical way, self-driven and entrepreneurial, honest and approachable, possess a lighthearted side with a sense of humor
Behaviors
Willing to listen, but also able to argue a different case strongly when required and willing to make tough commercial and financial decisions. Sensitive and adaptable to different cultures (internally and externally
KPIs for the first 6 months
They will have successfully gained the confidence and trust of the key stakeholders in the organization (leadership team and through key stakeholders) establishing credibility (and ability) to drive the business in the market
They will have gained a comprehensive understanding of the business’s capabilities, strengths, areas of improvement and opportunities for growth and development
They will have responsibility for the finance operations of a minimum of three ongoing projects
They will have played a key part in ensuring financial and commercial excellence is applied across the execution phase of a project
Key competencies critical to the role-holder’s success include:·
Think strategically / operate tactically where necessary
Customer centric mindset – help keep the organization aligned
Inventive yet commercially realistic – does it generate value ??
Emotional intelligence – be able to read situations and adapt accordingly
Integrity – Keep to a moral standard
Courage and conviction….bravery builds momentum· Good listening skills· Strong background in using Salesforce and MS Office software: Excel, Word, and PowerPoint
Up to 15% travel as needed domestically and potentially globally
Business fluent in English
A University degree with a major in accounting, business administration, engineering or equivalent training is required· 3 years’ experience managing construction related projects and long-term service contracts
Experience in the Energy industry is an advantage
Good working knowledge of project related activities
Detail oriented with strong time management and project management skills
Contract Management skills
High level of knowledge in use of Corporate Systems such as NetSuite Project Systems
Demonstrated ability to interact with executive management
Fluence IS AN EQUAL OPPORTUNITY EMPLOYER and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.
