We are seeking a bright, enthusiastic, and highly competent Senior Personal Assistant to join our Consumer Sector Cluster Support Team. This role combines high-level PA support with dedicated cluster support responsibilities, reflecting the evolving needs and ambitions of the Consumer cluster. The successful candidate will play a pivotal role in supporting both the Consumer Chief of Staff (CoS) and the wider cluster, ensuring operational excellence and enabling strategic focus.
The role is a Fixed Term Contract (FTC) and will be based in either our London office in Borough or our Head Office in Kingston Bagpuize, Oxfordshire, working two days in the office and three days from home.
Personal Assistant Support (approx. 25%):
- Provide proactive and efficient PA support to the Consumer Chief of Staff.
- Manage complex diaries, schedule meetings and events (internal/external, including board meetings, appraisals, reviews, interviews, and team sessions).
- Coordinate and book complex travel and accommodation.
- Submit timecards and expenses promptly.
- Provide holiday cover for other Senior Personal Assistants.
- Maintain databases and filing systems, including OneView Contacts Management System.
- Ensure stakeholders are aware of and action important tasks and deadlines.
- Uphold best practice in executive support, driving continuous improvement across the team.
Cluster Support (approx. 75%):
- Work with the Chief of Staff on the creation of board and leadership team meeting agendas, sending requests for agenda items and reminders for pre-reads.
- Support Senior Cluster Support Manager (SCSM) on key meeting logistics; act as delegate for SCSM at meetings when required.
- Send reminders and set drumbeat for actions from key meetings.
- Organise Cluster Review Days and Nights, including agenda logistics, presenter coordination, and on-the-day support.
- Own the cluster communications and events calendar, ensuring timely cascade of key messages.
- Manage the cluster performance pack process, working with stakeholders to ensure timely completion and distribution.
- Support marketing events, acting as a bridge between the marketing team and Consumer Executive Support Team for travel and accommodation logistics.
- Oversee governance processes for key activities in the cluster
- Manage monthly Business Partner catch-ups, including tracking responses and prompting for agendas.
- Prepare monthly cascade updates, consolidating content from various contributors.
- Provide PA holiday cover as required.
Requirements
You’ll be a high calibre individual, with exceptional levels of personal drive and eagerness for personal development. An analytical mind coupled with strong communication skills and a positive attitude are essential to fit into the Newton culture. The successful candidate will also have/be the following:
- At least 2 years’ demonstrable experience in a Personal/Executive Assistant role supporting multiple senior stakeholders.
- Experience managing diaries for at least three senior stakeholders and coordinating high volumes of activities, especially travel and accommodation.
- Strong project management or PMO experience is desirable.
- Ability to think ahead, anticipate needs, and adapt to changing priorities.
- Exceptional organisational and coordination skills; able to multi-task and organise others.
- Excellent oral and written communication skills; a collaborative team player.
- Calm under pressure, adaptable, and responsive in a fast-paced environment.
- Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
- Discretion, confidentiality, and attention to detail are essential.
- Proactive, “can do – will do” attitude, with a JDI (Just Do It) mindset.
- Ability to quickly learn new IT systems and processes.
- Experience working in a high-performing, ambitious environment is an advantage.
Benefits
Newton maximises the potential of our people, whether in client-based consulting roles, or in head office functions. The prospects for career and personal development in this role are no exception. Our business continues to grow, through our historically effective organic recruitment model and in addition our recent acquisitions and commitment to international expansion. This business growth, alongside our continual striving to add more value from every function of the business creates significant opportunities for those with the right capabilities and attitudes.
Supporting you starts from day one. New joiners often highlight the Newton energy and support they first encounter in the recruitment process and that continues through into their time at Newton. Once in role, you’ll get support from several sources – from stretching projects, on-the-job feedback and developmental guidance from senior leaders. You’ll have a dedicated and consistent Development Manager to support your career progression. You’ll receive regular appraisals and annual pay reviews.
We offer a highly competitive salary (£35,000 - £40,000) and our generous benefits package includes Life Assurance, Income Protection, pension contributions and 27 days holiday (not including bank holidays). We also operate a profit share scheme so that our people share in the success of the business. The profit share bonus is based on company performance and typically paid out in March and September.
Joining us also brings many social benefits. We have a full social calendar with Spring activity days, Christmas events, a 2-day Summer event and 4 Newton-sponsored weekends a year.
