Senior Personal Assistant (9-12 months FTC)

• Proactive, extensive diary management

• Managing Outlook inboxes and calendars

• Organising business travel (including hotels, cars, currency) in line with budgets, also assessing marketing requirements

• Meeting and greeting visitors

• Organise meetings and lunches and team events

• Working with the Marketing team to plan and deliver Corporate events as required

• Typing correspondence/creating reports including PowerPoint & Excel

• Collating meeting packs

• Assist with raising expense claims and checking submitted expense claims ensuring quality control

• Liaising with other departments within the company to ensure smooth operations

• Providing cover for other PA’s as required

• Ad hoc tasks as required

• Executive level PA experience, ideally gained from within Insurance industry

• Understanding of insurance terminology and processes is highly advantageous.

• Experience in diary management, travel arrangement, and meeting coordination.

• Proficient user of all Microsoft Apps. (Word, Outlook, Excel, PowerPoint)

• Excellent organisational skills and ability to manage multiple tasks, priorities, and deadlines effectively

• Flexible at all times with a requirement to attend the office regularly

• Self-motivated, resourceful, proactive, able to anticipate needs before they arise

• Works collaboratively

• Quick thinker, able to resolve issues independently or escalate as necessary.

• Excellent communicator with ability to interact confidently with stakeholders at all levels, as well as external partners.

• Approachable, collaborative and professional demeanour.

• Committed to delivering high-quality support and service at Senior level

ABOUT US

Chaucer is a leading insurance group at Lloyd’s, the world’s specialist insurance market. We help protect industries around the world from the risks they face. Our customers include major airlines, energy companies, shipping groups, global manufacturers and property groups.

Our headquarters are in London, and we have international offices in Bermuda, Copenhagen, Dubai and Singapore to be closer to our clients across the world. To learn more about us please visit our website.

Chaucer is committed to diversity, actively values difference and respects people regardless of the protected characteristics which are outlined in the Equality Act 2010 (UK legislation) as a result of the Equal Treatment Directive 2006 (EU legislation). 
A diverse workforce and an inclusive workplace are core to our success as a business and integral to our winning strategy and culture. We recruit from the widest available pool of talent, and our hiring, assessment and selection process is fair, free from bias and one which ensures we select the right person for the job, based on merit. We are committed to promoting a culture that actively values difference, and recognises that everyone has the right to be treated with dignity and respect throughout their employment.
We are open to considering flexible working arrangements for all roles and encourage you to outline your needs during the interview process.