Portsmouth Hospitals University NHS Trust
Senior Organisational Development Administrator
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.
The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Job DescriptionThis vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.
NHS Band 4 Salary: £28,392 - £31,157 per annum
Hours: 37.5 hours per week
Contract Type: Permanent
Location Base: Portsmouth Hospitals University NHS Trust Corporate Hub, Block 4000, Lakeside North Harbour, Western Road, Cosham, Portsmouth, PO6 3EN OR
St Mary's Hospital, The Apex Centre, St Cross Business Park, Newport, Isle of Wight, PO30 5XW
An exciting opportunity has arisen to join our Organisational Development team as a Senior Organisational Development Administrator, supporting staff experience, retention, recognition and development across Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust.
We are looking for an enthusiastic, organised and proactive individual who enjoys working in a busy, varied environment and is passionate about providing excellent administrative support.
This is a varied role, supporting a range of activities that make a positive difference to our colleagues, including:
- Coordinating staff benefits communications, enquiries and promotional materials.
- Supporting staff recognition initiatives, including Greatix, Employee of the Month, Long Service Recognition and the annual Delivering Excellence Awards.
- Providing administrative support for Human Factors training, retirement webinars and other development activities.
- Coordinating events, presentations and staff engagement activities.
- Supporting purchasing, financial administration, record keeping and wider Organisational Development activities.
About you
- You will have excellent communication, organisational and administrative skills, with the ability to manage competing priorities and work independently.
- You will be confident using Microsoft Office applications, have excellent attention to detail and enjoy working collaboratively with colleagues, senior leaders and external providers.
- Experience of programme administration, purchasing systems and working within the NHS would be advantageous.
Why join us?
This is a great opportunity to be part of a supportive team, contributing to initiatives that recognise, reward, support and develop our colleagues across both organisations.
Interested?
Please submit a short expression of interest outlining your relevant experience, skills and what interests you about the role.
For further information: Please speak with Samm or Jo. [email protected], [email protected]
For full job details and person specification please refer to the Job Description
QualificationsEssential
- Literacy/Numeracy at Level 2
- Level 3 or equivalent in Business
- Administration or Customer Service or
- Team Leading and/or relevant
- Experience
Desirable
- Intermediate Microsoft Office qualification
Experience
Essential:
- Experience of Programme Administration
- An applied understanding of Educational Programmes and/or Organisational Development
- Experience of IPROC or equivalent purchasing system
- Experience of Oracle Learning Management system (part of the Electronic Staff Record system) or similar
- Experience of Web site maintenance (SharePoint software)
Desirable:
- Experience of an office environment
- Experience of working in the NHS or an Educational Body
- Experience of ESR
- Experience of using Virtual Platforms eg. Microsoft Teams, Zoom etc for delivery of training.
Skills & Knowledge
Essential:
- Excellent communication, interpersonal and organisational skills
- Working knowledge of clerical and financial procedures.
- Working knowledge of project management and support Ability to communicate in written and oral English.
Desirable:
- Ability to operate a personal computer with knowledge of word processing, spreadsheets, database and presentation software.
- Ability to understand and work with financial, administrative and personnel processes and practises.
- Ability to achieve a high level of accuracy while ensuring deadlines are met.
- Ability to deal with clinicians, management and staff
- Ability to communicate clearly in oral and written English.
- Working knowledge of clerical and financial procedures.
- Ability to understand and work with financial and administrative processes and practises.
The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.
We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.
For more information, please see our People and OD Strategy 2026
Smoke Free Policy:
All of our hospitals operate a strict no smoking policy. Smoking cigarettes or tobacco products is not allowed on any of the grounds or in any of the buildings run by us. This applies to patients, staff, carers and visitors to Trust premises.
Our goal is to improve the health and wellbeing of everyone we care for and, by making sure that our NHS services are smoke-free, we benefit the health of people who use our services as well as the health of the people who work for us.
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