Title:
Senior Executive Assistant
Company:
Ipsen Biopharm Ltd
Job Description:
Ipsen is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care.
We aim to make a sustainable difference by significantly improving patients’ health and quality of life and providing them with effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences and Rare Diseases.
The patient is at the heart of everything we do, and we also care for our employees because they are the ambassadors who truly make the difference. We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions; leaders drawn by a purpose to make a direct impact through their work in people’s lives.
We offer employees a wealth of fulfilling challenges & growth opportunities, and the chance to contribute within a fast-moving organisation, an organisation that is genuinely game-changing.
As Senior Executive Assistant to Executive Vice President Global Product & Portfolio Strategy, you will provide a high quality, comprehensive, accurate and timely administrative support to the EVP. You will have responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf.
Summary / purpose of the position
As Senior Executive Assistant to one of our Executive Leadership Team member, you will provide a high quality, comprehensive, accurate and timely administrative support to the EVP. You will have responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf.
Main responsibilities / job expectations
- Diary Management: Efficiently manage the executive’s calendar, scheduling meetings, appointments, and ensuring there are no conflicts.
- Travel & Expenses: Coordinate travel arrangements, including booking flights, accommodations, and transportation. Handle expense reports and reimbursements.
- Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items
- Purchase Orders, Budget & Contract Management: Raise and track purchase orders & contracts, ensuring timely processing and adherence to budget and compliance constraints.
- Offsite Meetings & Events: Plan and organize offsite meetings, team-building events, and other corporate functions.
- Communication: Act as a liaison between the executive and internal/external stakeholders, ensuring clear and timely communication.
- Team support: support other team members, including the Head of Operations/Chief of Staff and function or asset teams, by coordinating activities, sharing information, and ensuring smooth operations across the board.
- Document Management: Maintain and organize important documents, files, and records, ensuring they are easily accessible.
- Collaboration: Work closely with other assistants and team members to ensure smooth operations and effective teamwork.
In order to be considered for this role you must have an extensive experience as an Executive Assistant to high level executive, ideally SVP or higher. Project Management experience and excellent communication are required.
Demonstrated experience managing multiple and complex international travel arrangements while planning all aspects of complex meetings, on and off-site. You will be proactive supporting and driving the organisation's and executive’s objectives, goals and KPIs. If you feel that this could be the right next step for you, we would be delighted to engage with your application.
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IPSEN is committed to equality of opportunity for all staff and applications, individuals are encouraged to apply regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
