Senior Executive Assistant

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success. 

Why Join Us? 

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a global hybrid work setup (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us. 

Responsibilities:

• Provide comprehensive administrative support to senior executive officer(s).

• Serve as the first point of contact for escalated issues and provides appropriate resolution of the issues.

• Make frequent high level contacts of sensitive nature inside and outside of the company.

• Responsible for managing communications, email, calendar(s); phone calls.

• Coordinate extensive travel and process expense reports.

• Process invoices and POs; and assist S/VP with tracking spend and budget management, headcount tracking, organization chart

upkeep, space management, and office moves.

• May supervise other administrative staff.

• Provide and/or create reports and presentations through in-depth data gathering and process management; special projects as requested, and other administrative tasks as needed.

• Manage very complex calendars with multiple time zones.

• Arrange simple and complex on and offsite group events and meetings, including planning, budgeting, and logistics; and may take minutes in meetings.

• Create complex presentations by seeking information from different sources from both inside and outside

• Provide space management and office move coordination, including potentially large and complex moves.

• Arrange mostly complex travel arrangements that includes multiple legs, international travel, visas, etc., and process complex expense reports.

• Compile and maintain budget information, process invoices, creates requisitions, and may manage department budget.

• Create advanced correspondence including complex and sensitive emails, letters, memos and reports.

• Write key communication pieces for executives.

Qualifications:

This multi-faceted position requires an administrative professional with a minimum of 10+ years administrative experience within a global organization. The ideal candidate will have a minimum 5 years’ experience directly supporting a senior level executive in a fast-paced, results oriented environment. Due to the high level of confidentiality issues in this environment, this position requires someone with the highest level of ethics, good judgment and common sense. Requirements also include advanced Microsoft Office skill (Word, Excel, PowerPoint, Access, and Outlook), strong editing/proofreading skills, exceptional organizational, communication and interpersonal skills. The selected candidate must be a team player with sound judgment, discretion, tact, demonstrated ability to maintain confidential information, and the ability to work independently. A high level of professionalism, strong attention to detail and ability to multitask are also required. Candidates must thrive under pressure while being able to maintain a positive, pro-active attitude. Demonstrated abilities in confidentiality, initiative, judgment, discretion and managing multiple tasks are essential.

Work Experience and Education Guidelines:

Core Competencies:

• Requires judgment and creativity to manage schedules.

• Ability to communicate effectively with high level contacts both inside and/or outside the company even when dealing with highly sensitive or confidential situations.

• Ability to use informal channels and develop own networks to achieve faster work results for the team.

• Ability to subtly persuade.

• Must be extremely polished and present a professional image.

Accommodation requests 

If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.

Expedia Group's family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™. © 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50 

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs. 

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, national origin, disability or age.