Rubrik’s Sales organization is a united group of elite cross-functional sales professionals that help companies and government entities achieve resilience against cyberattacks, malicious insiders, and operational disruptions. We offer continuous professional growth and opportunity through our world-class sales enablement program. Our "One Rubrik" selling approach provides all the resources you need to exceed your goals and take your career to the next level—all while doing something truly purposeful: protecting the world's data.
We are looking for an experienced, highly driven, and strategic Senior Executive Assistant to support our Chief Revenue Officer (CRO). This is more than a standard administrative role; you will serve as a strategic partner to the CRO and a leader within the administrative organization.
You will be responsible for keeping the CRO and his leadership team organized and on track by managing complex calendars, coordinating high-stakes team projects, and serving as a liaison across the global organization. Additionally, you will lead and mentor a team of six global EAs, ensuring the sales administrative function operates at a world-class level.
What You’ll DoStrategic Executive Support
- Calendar & Schedule Management: Masterfully manage a complex, shifting calendar. Prioritize requests from C-suite staff, customers, and partners, while proactively identifying conflicts and opportunities.
- Communications & Business Writing: Draft and refine internal and external communications, review cross-functional team messaging, and prepare briefing documents to ensure the CRO is prepared for all engagements.
- Travel Logistics: Coordinate intricate domestic and international travel itineraries for the CRO, including logistics with local teams, immigration/visa requirements, and upgrades.
- Project Management: Drive key initiatives for the leadership team to completion, including recruiting coordination, expense management, and data analysis (e.g., tracking attainment for All Hands).
Team Leadership & Management
- EA Team Lead: Manage and mentor a team of 6 global Sales EAs. Lead bi-weekly cadence meetings, advocate for necessary tools/resources, upskill the team, and oversee time-off coverage.
- Collaboration: Build strong relationships cross-functionally with key stakeholders and other Senior EAs. Act as a culture carrier, ensuring the remote EA team feels connected to the HQ culture.
Events & Operations
- Event Planning: Collaborate with enablement and leadership to plan and execute key events, including Sales Kick-Off (SKO), annual offsites, and QBRs.
- On-Site Support: Provide concierge-level support during key travel and conferences—managing room logistics, ad-hoc requests, and acting as a gatekeeper during high-traffic events.
- Experience: 7+ years of high-level experience supporting senior executives (C-Suite preferred), with prior experience managing or mentoring other administrative staff.
- Technical Proficiency: Advanced proficiency with Gmail and Google Calendar is non-negotiable. Strong skills in Word, Excel, and PowerPoint are required.
- AI Fluency: Familiarity with or a strong willingness to adopt AI tools to drive efficiency in administrative tasks.
- Communication: Polished, positive, and personable with elite business writing skills. You must be able to capture the executive's "voice" in written communications.
- Agility & Resilience: A "can-do" attitude with the ability to pivot quickly. You thrive in a collaborative, fast-paced, and sometimes "wild" environment.
- Discretion: Highest degree of integrity and diplomacy when dealing with confidential data, recruiting matters, and sensitive information.
- Availability: Willingness to travel approximately 20-25% of the time. This role requires high availability and flexibility to match the executive's schedule, balanced by a culture of mutual trust.
- You are a proactive relationship builder who can bond with a team remotely but isn't afraid to hop on a plane to support the mission.
- You possess a "bouncer/concierge" mentality—you know when to protect the executive's time and when to roll out the red carpet for partners and customers.
- You are meticulous about details, from travel itineraries to dinner reservations, ensuring nothing falls through the cracks.
#LI-KP1
Rubrik (RBRK), the Security and AI Operations Company, leads at the intersection of data protection, cyber resilience, and enterprise AI acceleration. Rubrik Security Cloud delivers complete cyber resilience by securing, monitoring, and recovering data, identities, and workloads across clouds. Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions, enforcing real-time guardrails, fine-tuning for accuracy and undoing agentic mistakes.
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Inclusion @ RubrikAt Rubrik, we are dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the world’s data.
Our goal is to hire and promote the best talent, regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential.
Our inclusion strategy focuses on three core areas of our business and culture:Our Company: We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here.
Our Culture: We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work. Your contributions help us innovate and break boundaries.
Our Communities: We are dedicated to expanding our engagement with the communities we operate in, creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik, contributing to safer and stronger communities.
Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at [email protected] if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
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Rubrik London, England Office
14-20 Chiswell Street, 6th floor, London, United Kingdom, EC1Y 4TW
