About the Role
We are looking for a reliable, organised and proactive
Remote Administrative Assistant to support our team with day-to-day
administration, coordination and office support.
This is a remote-based role suited to someone who is highly
organised, communicates well and can work independently to complete tasks on
time.
You will work closely with the team to keep diaries,
meetings, timesheets, invoices, marketing activities and general documentation
organised and up to date.
Key Responsibilities
Diary & Team Coordination
- Coordinate
team diaries and availability.
- Book
and arrange team meetings and appointments.
- Send
meeting invitations and reminders.
- Follow
up with team members where required.
Marketing Administration
- Assist
with the preparation of the monthly marketing schedule.
- Help
organise content, posts and marketing materials.
- Use
Canva to make simple updates to marketing documents and graphics.
General Office Administration
- Complete
general administrative tasks as required.
- Prepare
and update documents.
- Format
and tidy presentations.
- Organise
files and information.
- Assist
with documentation and data entry.
- Provide
general administrative support to the wider team.
Working Requirements
The successful candidate will be expected to:
- Be available
online between 9:00am and 5:00pm UK time, Monday to Friday.
- Attend
the weekly team meeting every Monday at 10:00am UK time.
- Complete
assigned tasks within agreed deadlines.
- Respond
to messages and requests during working hours.
- Communicate
clearly and professionally with the team.
- Be
proactive and ask questions when clarification is required.
- Maintain
confidentiality when handling company and employee information.
This is a task-focused role, but the successful candidate
must remain available and contactable online during the agreed working hours.
Essential Experience
- Previous
office, administration or virtual assistant experience.
- Strong
organisational skills.
- Good
written and verbal communication.
- Ability
to work independently and manage multiple tasks.
- Good
attention to detail.
- Reliable
internet connection and a suitable laptop/computer.
- Comfortable
working remotely with a UK-based team.
Software Skills
The successful candidate should be comfortable using:
- Microsoft
Word
- Microsoft
Teams
- Email
/ Outlook or equivalent
- Canva
Experience with Microsoft Excel, PowerPoint and other office
software would be an advantage.
What We Are Looking For
We are looking for someone who is:
Organised | Reliable | Proactive | Responsive |
Detail-focused | Professional
You don't need to know everything from day one, but you must
be willing to learn, take responsibility for your tasks and keep the team
updated.
