Manage the front desk and daily office administration, maintain supplies and meeting rooms, supervise cleaning and HVAC settings, handle invoices and reports, and provide basic first-aid assistance and incident records to employees.
Description
We are looking for a Receptionist with a background in nursing or pharmacy who will manage our front desk daily, perform a variety of administrative and clerical tasks, and provide first-aid assistance to employees as needed.
Responsibilities
- Organize and coordinate the administrative operations of the relevant office space/floor assigned
- Provide basic first aid support to employees when necessary and keep records of such incidents
- Regulation of heating/cooling systems and air-conditioning to support the average office temperature
- Supervise daily cleaning according to set-up standards and in compliance with daily and regular cleaning schedules
- Undertake material responsibility for the furniture and assets at the office space/floor assigned, organize material responsibility and corresponding documentation for relevant employees
- Ensure the availability of a minimum stock for office supplies and stationery, and organize the distribution of supplies as per requests and needs
- Provide proper supplies and stocks of office tea and coffee in the kitchen
- Organize meeting rooms according to setup standards
- Work with invoices
- Prepare and submit weekly, monthly, and other reports
- Provide basic first aid support to employees when necessary and keep records of such incidents
- Other verbal or written tasks assigned by the management and/or line manager
Requirements
- Background in nursing, pharmacy, or a related healthcare field
- Advanced user of Microsoft Office
- Reporting and analytical skills
- Communication skills
- Ability to perform multiple tasks
- Time management skills
- Ability to handle stressful situations
- Customer-oriented
- Fluent knowledge of Armenian, Russian, and English languages
- Knowledge of 1C or E-invoicing programs is highly desirable
Additional Information
This position is available in both morning and evening shifts, making it suitable for students
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