The role of Reception and Administrative Support Specialist is to support the Bank in providing reception services, office management (including facilities) and accounts payable support.
This is a fully office-based role, with an expectation of 5 days per week on-site.
Key responsibilities include but are not limited to:
Reception:
o Logging visitors internally and with building reception, booking meeting rooms.
o Maintaining security requirements
o Welcoming visitors, providing refreshments
o Responding to calls and emails, forwarding to colleagues
o Collecting and distributing mail, organizing couriers and mail out
Office Management:
o Organise reception, kitchen, stockroom, stationery/printing room
o Ensure kitchen and stationery/printing are stocked
o Book travel and hotel accommodation
o Co-ordinate with building management
o Co-ordinate with external contractors
o Assist with health and safety activities
Accounts Payable:
o Log invoices received
o Obtain authorisation to pay in accordance with authorities matrix
o Ensure new suppliers are checked
Requirements
· A Level and GCSE Level grades
• Strong organisational skills.
• Excellent communication skills
• Ability to work under pressure and meet tight deadlines.
• Proactively manage your day-to-day activities ensuring that the appropriate policies and procedures are adhered to.
• The job holder is responsible for keeping all client records including their financial data and personal information secure, in accordance with The General Data Protection Regulation (GDPR).
Benefits
- A competitive salary package based on experience
- 25 days’ holiday, plus bank holidays
- Company pension scheme with 4% employer contribution
- Private healthcare cover
- Continuous learning and development support
- Free on-site gym access
iFAST Global Bank London, England Office
9th Floor, SQB, 77 Marsh Wall, London, United Kingdom, E149SH
