Provides administrative coordination for the company’s integrated management system, quality documentation, regulatory registers, audit schedules, audit findings, TMSA reviews, management review materials, and vessel logbook distribution. The role requires strong organizational, communication, database-entry, and Microsoft application skills, with maritime shipping and comparable quality-system experience preferred.
Position: Quality Assurance Coordinator
Location: Glasgow
Department: Operations
Reports to: Director, Quality Assurance Position SummaryThe Quality Assurance Coordinator provides administrative support for the company’s integrated management system, office audits and certifications.Major Responsibilities
Location: Glasgow
Department: Operations
Reports to: Director, Quality Assurance Position SummaryThe Quality Assurance Coordinator provides administrative support for the company’s integrated management system, office audits and certifications.Major Responsibilities
- Prioritise health, safety and environmental compliance at all times.
- Administer document changes to the Integrated Management System.
- Prepare and issue the General Notices Revision Log and Cover Note.
- Track acknowledgement and confirmation of implementation of General Notices.
- Maintain the legislation register.
- Maintain regulatory plans, including the SOPEP, SMPEP and Vessel Response Plan.
- Maintain the external office audit tracker.
- Arrange schedules and agendas for external office audits.
- Collate departmental documents ahead of office audits.
- Record external office audit findings and responses in NS HSEQ system.
- Coordinate the inter-departmental TMSA review and update TMSA self-assessment in OCIMF database.
- Coordinate and compile input for company management review material.
- Administer and despatch logbooks to vessels.
- Carry out any other duties assigned by the line manager.
- A high level of competency in using MS applications and database entry.
- Strong organisational skills.
- Excellent attention to detail and work ethic.
- Strong teamwork, interpersonal, and communication skills.
- Knowledge of maritime shipping industry.
- Experience working in a comparable role with similar systems (e.g., DocMap, ABS NS System, OCIMF TMSA).
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