Coordinates commercial operations for utility infrastructure projects, including project setup, billing, invoicing, reporting, purchase order tracking, timesheet approvals, compliance documentation, payment follow-up, and resource planning. Maintains accurate financial and project records, supports audit requirements, liaises with internal and client stakeholders, resolves routine discrepancies, and identifies process improvements while ensuring adherence to contracts and data management policies.
At Dalcour Maclaren, we're key players in the Utilities and Infrastructure industry, bringing the UK and Ireland closer to Net Zero every day. Our land, environmental and geospatial experts work together to unlock the consents needed by our clients to deliver key projects. Our services include land access and assembly, agricultural liaison, planning, environmental impact assessments and geospatial mapping. Join us, and play your part in helping us to achieve our vision; to be the professional services team of choice, leading the Utilities and Infrastructure industry to a sustainable future.
Manage operational commercial processes including project setup, routine reporting, and invoicing/billing cycles for National Grid Electricity and Wales and West Utilities.
Key Responsibilities
- Own day-to-day commercial operations for assigned projects, including setup, routine billing, and standard reporting.
- Take responsibility for the accuracy and completeness of core project and billing data.
- Lead routine billing cycles end-to-end, resolving standard issues independently.
- Maintain contract and PO trackers, including variations, renewals, and term commitments.
- Validate WIP, accrued revenue, and routine write-off recommendations.
- Liaise with project and client managers to resolve discrepancies in costs, forecasts, or
- billing.
- Identify recurring operational issues and propose process improvements.
- Escalate non-standard terms, material risks, or unresolved issues to Commercial Analyst.
The role:
- Provide coordination and data analysis on a range of exciting projects
- Prepare up to date compliance documents for our clients
- Financial management including raising invoices and delivering monthly financial reports invoices in line with project milestones and contractual terms
- Understand the day to day running and logistics of the team from smooth delivery of meetings to diary management
- Liaise with project teams to ensure timely submission and payment tracking, including debt chasing and management - monitor outstanding payments, follow up on overdue invoices, and liaise with teams to resolve issues
- Maintain accurate records of all invoicing activity for audit and reporting purposes
- Track PO status and liaise with client, as well as internal team to ensure PO’s have sufficient funds in place to deliver projects
- Oversee team timesheet submissions and approvals to maximise WIP being billed
- Create and maintain process documents, flow charts, organograms, and PowerPoint presentations for internal and external use
- Ensure adherence to internal controls and compliance with client contracts
- Identify opportunities to streamline processes and improve efficiency
- Maintain and update resource plans to reflect current and forecasted workloads
- Ensure version control and compliance with data management policies
The successful candidate will:
- Be an excellent communicator with internal and external stakeholders
- Be highly organised and have a proactive approach to day-to-day tasks
- Have excellent attention to detail
- Have intermediate IT skills & be confident with Microsoft Suite
- Have good numeracy skills and financial understanding
- Be a keen problem solver with excellent attention to detail
- Have an appetite to learn and develop
Benefits:
- Annual bonus scheme
- 25 days annual leave plus 1 day to celebrate your birthday
- Vitality Health Membership (including Private healthcare, subsidised gym membership and other discounts)
- Flexible working through our ‘Flexible Advantage’ supporting working families & your work/life balance
- Pension Scheme via The Peoples Pension
- Life insurance (4x Base Salary)
- Cycle to work scheme
- 26 Weeks paid Maternity Leave
- 4 Weeks paid Paternity Leave
- BHN Extras – provides discounted gift cards for hundreds of popular retailers
- Electric Vehicle Salary Sacrifice Scheme (provided by Octopus Electric Vehicles) effective at 1 years’ service
- Sabbatical Policy effective at 3 years’ service
- Professional development – paid study leave
- Military service paid leave (7.5 days per year)
- Employee Assistance Programme (EAP) plus wider Mental Health & Wellbeing support
- 2 x Company-wide events every year, in addition to multiple office socials throughout the year
Dalcour Maclaren is an equal opportunities employer.
Similar Jobs
Consulting
Provides project and administrative coordination for sports, physical education, and physical activity programmes. Maintains plans, records, databases, and trackers; coordinates meetings, training, events, and communications; responds to partner enquiries; prepares monitoring summaries; supports invoices, purchase orders, grants, and financial controls; and improves shared workflows and information systems.
Top Skills:
Microsoft 365ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft SharepointMicrosoft TeamsMicrosoft Word
Edtech • Events
Coordinate live, virtual, and hybrid events across multiple projects. Manage registrations, delegate communications, accommodation and travel arrangements, venues, suppliers, project documentation, budgeting support, and sustainability reporting. Support Project Leads with logistics, administration, and onsite event delivery while maintaining strong client experiences.
Top Skills:
Cvent
Automation • Manufacturing
Supports engineering and technology project teams through planning, coordination, reporting, governance, and Jira administration. Maintains project tasks, risks, dependencies, costs, documentation, dashboards, and data quality. Provides stakeholder communications, user support, progress tracking, compliance assistance, and administrative support while contributing to process improvements and efficient project delivery.
Top Skills:
JIRAProject Scheduling Tools
What you need to know about the London Tech Scene
London isn't just a hub for established businesses; it's also a nursery for innovation. Boasting one of the most recognized fintech ecosystems in Europe, attracting billions in investments each year, London's success has made it a go-to destination for startups looking to make their mark. Top U.K. companies like Hoptin, Moneybox and Marshmallow have already made the city their base — yet fintech is just the beginning. From healthtech to renewable energy to cybersecurity and beyond, the city's startups are breaking new ground across a range of industries.
