Procurement & Contracts Advisor

Company Description

Telefónica Tech (part of the Telefónica Group) is a leading NextGen Tech solutions provider with a highly diversified team of over 6,000 exceptionally skilled employees and +60 nationalities.

We serve more than 5.5m customers every day in over 175 countries, with a global ecosystem of market-leading partners. Global strategic hubs: Spain, Brazil, the UK, Germany.

The Telefónica Tech UK&I hub has an end- to-end portfolio of market leading services and develops integrated technology solutions to accelerate digital transformation through: Cloud, Data & AI (Adatis), Enterprise Applications (Incremental), Workplace Services and Cyber Security & Networking.

Values: Open, Trusted and Bold

Trusted Partners:

• Microsoft: Top 3 Service Providers, Azure Expert Status, Fastrack & Inner Circle Partner
• HPE: Platinum Partner – FY23 UK&I Solution Provider of the Year
• Palo Alto & Crowdstrike: part of our NextDefense Cyber Security Portfolio
• Fortinet: Elite VIP Program – one of only 2 in the UK
• AWS: Advanced Solution & Managed Service Provider Program

Job Description

Contracts Advisor - Job Description
Location: Remote - anywhere in the UK with travel to London HQ circa once a month

Reporting to the Procurement Manager this role will contribute to the development of contract management, cost savings and supplier performance review regarding compliance and SLAs in collaboration with key stakeholders. The role will work closely with internal departments such as sales, order management and finance as well as our suppliers and vendors. This role will support the Procurement team with the onboarding of new suppliers to the business, managing contracts / renewals across the business whilst maintaining supplier relationships, measuring performance of our suppliers and negotiating the most favourable terms with our suppliers. The role will support the Procurement Manager in tendering activities, assisting in the preparation, dispatch, receipt and evaluation of Tenders and provide Procurement advice and guidance, ensuring compliance requirements.

Key Responsibilities:

• Develop and maintain the Contracts Register/Procurement Systems with key contractual data;
• Manage assigned contracts / renewals with business owners including early termination of supplier contracts and offboarding;
• Negotiating supplier terms / commercials with supplier, delivering on costs savings across suppliers;
• Support the Procurement Manager and / or business owners with key supplier reviews to ensure that they remain compliant; contractual obligations are met, SLAs are achieved and performance is at or above expected levels;
• Recover service credits from suppliers in accordance with contracts;
• Support the Procurement team with new supplier on-boarding activities including the evaluation of issues and risks from key stakeholders in the selection and onboarding process of suppliers for discussion with the Supplier Board as required;
• Use management information to identify areas of cost savings to the business and work with key stakeholders in driving efficiencies;
• Make recommendations to the Procurement Manager;
• Develop effective relationships both internally and externally to maintain an overview of good procurement practice;
• Share supplier and product knowledge and implement best practice and standards;
• Provide ad-hoc cover for the team as and when required.
• Be a champion of change and improvement with a positive attitude.
• Support the Procurement Manager with key projects and tasks.

Additional Information

Skills & Experience:

• Hands on approach problem solver.
• Previous experience of working in procurement and contract management preferably gained within an IT reseller / distribution environment;
• Strong analytical skills;
• Ability to be proactive in finding opportunities to improve the company’s position in relation to its suppliers;
• The ability to present findings succinctly and with a commercial focus;
• Excellent administration skills;
• Proficient in the use of CRM systems and MS packages including Word, Excel and Outlook;
• Excellent communication skills, both oral and written with the ability to effectively articulate an opinion and engage with both internal and external stakeholders through a variety of different mediums;
• Excellent interpersonal skills, the ability to build and maintain relationships and work cross functionally and interact confidently;
• Robust and resilient in approach – has the confidence to challenge and 'push back’ when required;
• Solid planning and organisational skills with the ability to prioritise work and delegate tasks;
• Strong time management skills with the ability to work under pressure to deadlines;
• Ability to carry out tasks to a high standard with a strong eye for attention to detail and thorough approach to their work;
• Ability to respond quickly and efficiently to queries;
• Demonstrates creative thinking and problem-solving skills but knows when to escalate issues;
• The ability to work independently with minimal supervision;
• Proactive and flexible with a “can do” attitude;
• Team player - understands the importance of teamwork.

We don’t believe hiring is a tick box exercise, so if you feel that you don’t match the job description 100%, but would still be a great fit for role, please get in touch.