Procurement Analyst

As a Procurement Analyst at Rapid7, you will serve as the engine behind our global purchasing operations, optimizing the Coupa platform and streamlining the end-to-end lifecycle of requisitions and contracts. You will act as a strategic bridge between Finance, Legal, and internal business users to ensure compliant, high-velocity spending that supports our mission. This is an ideal role for a process-oriented professional looking to drive continuous improvement and scale a world-class procurement function.
About the Team
At Rapid7, Procurement is a strategic team tasked with delivering value and supporting the company's mission and key objectives. We partner closely with stakeholders across the business to identify opportunities and execute the end-to-end sourcing process, including category management, market research, sourcing, running RFx events, negotiation, contracting, and delivery planning.
About the Role
As a Procurement Analyst, your primary responsibility will be to develop and optimize Rapid7's end-to-end procure-to-pay process and our P2P system, Coupa. Specifically, your focus will be to:
1. Manage the flow of requisitions and purchase orders to ensure high velocity of approvals and compliance with company policies

• Monitor the lifecycle of Purchase Requisitions (PRs) to ensure timely conversion into Purchase Orders (POs) and payment of approved invoices

• Identify opportunities for improved PO cycle times and partner cross-functionally to implement enhancements
• Collaborate with Legal, Third Party Risk Management (TPRM), Tech Council, and AP to ensure all new suppliers pass required security and compliance screenings before activation

2. Act as Rapid7's Contract Administrator, ensuring proper execution of legal documents and maintaining a single source of truth of signed contracts across the business

• Facilitate the e-signature process for approved contracts with Legal, suppliers and business owners
• Manage the company's contract Repository, including contract metadata, reporting and file management
• Drive improvements in best practices, e.g. creation of standard contract templates and enforcement of purchasing T&C's in Coupa
• Develop contract review and negotiation skills by partnering with Legal to act as an initial reviewer for low-complexity agreements like non-disclosure agreements (NDAs)

3. Drive continuous process optimization of the P2P platform

• Develop and prioritize a pipeline of Coupa enhancements by partnering with business functions like Accounting, AP, FP&A, and Legal, as well as Coupa business users, to understand their requirements and pain points and identify areas for improvement
• Partner with IT to translate business requirements into configuration change requests, prioritize and implement system changes, and test new Coupa releases

4. Act as a HelpDesk for internal Coupa users

• Maintain a P2P Knowledge Base and create SOPs (Standard Operating Procedures) and "How-To" guides for the business
• Act as a first point of contact for Coupa business users and triage requests for assistance, escalating to other teams as necessary

5. Develop KPIs and reporting

• Partner with the Head of Procurement to develop key performance indicators (KPIs) in order to measure the efficiency and success of the P2P platform

• Create dashboards to track KPIs, process compliance, spend analytics and other relevant metrics

6. Growth Potential

• To ensure that you have growth potential within Procurement and the larger CFO organization, you will have the opportunity to support Procurement Managers with strategic sourcing projects and learn the fundamentals of running an end-to-end procurement initiative

The skills and qualities you'll bring include:

• Core Skills
  
  • Cross-Functional Collaboration: Ability to build a global network and work across departments, regions and functions to deliver meaningful outcomes
  • Strategic Doing: Translate the strategic vision of simplifying and optimizing our procure-to-pay process into smaller goals, executing quickly and pivoting where necessary to drive progress
  • Communication: Ability to communicate in a clear and professional manner and tailor communication to different types of stakeholders, including management, process partners, and Coupa business users
• Functional Skillls
  
  • Procurement System Fundamentals: Familiarity with procure-to-pay systems is a plus. Prior experience with Coupa is strongly preferred.
  • Digital Organization: High attention to detail in managing digital files, contract metadata, and e-signature workflows.
  • Customer Support Mindset: Ability to act as a first point of contract for Coupa support by triaging user requests and providing patient, clear guidance.
  • Technical Writing: Skill in drafting simple, step-by-step "How-To" guides and standard operating procedures (SOPs).
  • Data Literacy: Comfort with gathering information to help build simple reports or dashboards for spend and compliance.
  • Process Coordination: Ability to manage multiple moving parts, prioritize workloads and keep projects on track.
  • Core Value Embodiment: Embody our core values to foster a culture of excellence that drives meaningful impact and collective success

We know that the best ideas and solutions come from multi-dimensional teams. That's because these teams reflect a variety of backgrounds and professional experiences. If you are excited about this role and feel your experience can make an impact, please don't be shy - apply today.
#LI-MV1
About Rapid7
At Rapid7, our vision is to create a secure digital world for our customers, our industry, and our communities. We do this by harnessing our collective expertise and passion to challenge what's possible and drive extraordinary impact. We're building a dynamic and collaborative workplace where new ideas are welcome.
Protecting 11,000+ customers against bad actors and threats means we're continuing to push the envelope just like we' ve been doing for the past 20 years. If you 're ready to solve some of the toughest challenges in cybersecurity, we're ready to help you take command of your career. Join us.