Personal Assistant

Job Title: Personal Assistant

Contract: permanent

Location: London

About us

With over 200 brands sold in nearly 180 countries, we’re the world’s leading premium drinks

company. Bring your passion and use your curiosity as you explore, collaborate, and innovate to

build brands consumers love. Together with passionate people from all over the world, you’ll test

new ideas, learn and grow, and unlock a brighter, more exciting future.

Join us to create a career worth celebrating.

About the role

To provide proficient personal assistant support to the Global Investor Relations Director. This is a varied and challenging role which requires a high degree of proactivity, flexibility, initiative and confidentiality.

PA roles at Diageo are critical to the smooth running of our business; it is a varied role, with ample opportunities to grow and maximise the impact of the leaders and teams you support. The world of work is changing, and the ways in which you can contribute to the success of the business is also. Getting to grips and understanding the business areas you support will be key, in order to support your leader, their meetings and projects.

Top accountabilities

· Effective diary management - emphasis on anticipating needs and understanding complex priorities

· Scheduling recurring and ad-hoc internal and external meetings, ensuring consideration of the time zones of those attending

· Interacting with colleagues in Corporate Relations around the world as part of organising meetings, conferences, and gathering information from the markets as needed

· Booking meeting rooms, logging external visitors and organising catering (if required), and also assisting with external meeting logistics including investors with CEO and CFO

· Travel, visa and accommodation management and co-ordination using preferred airlines/hotels and aligned with budget

· Timely processing of expenses via Concur

· Raising purchase orders using Coupa as needed in a timely, accurate and compliant manner, budget awareness and tracking

· Co-ordinate information and business flows to the wider Global Brand and Communications and Spirit of Progress teams

· Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions

· Management and organisation of internal and external events e.g., c, training days, offsite meetings and team celebrations

What you'll bring

· Demonstration of high performance in a PA or Team Assistant role

· Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales

· Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks and at all levels of seniority

· Be creative and proactive in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work

· Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload

· Demonstrate a high level of integrity, compliance, discretion and confidentiality at all times

· Ability to tactfully and assertively prioritise core duties for those you support

· Resilience through changes in direction, decisions and priorities

· Experience working with; Concur, Condeco, Coupa, Outlook & Microsoft Office suite, Microsoft Teams & virtual meeting tools (e.g., Zoom)

Flexible Working Statement

Flexibility is key to our success. Talk to us about what flexibility means to you so that you’re supported to manage your wellbeing and balance your priorities from day one.

Diversity statement

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.

We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.

Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.

Feel inspired? Then this may be the opportunity for you.

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.