Personal Assistant

Job Description

We require a Personal Assistant based in either our Chelmsford office to provide support to a group of Senior Leadership Team (SLT) within the Transportation Division.

The role holder will provide support to a group of senior leadership members, also working collaboratively with the wider Transportation admin function. The role requires an experienced and flexible person to take a proactive approach to supporting and working within a high paced office environment ensuring the efficient operation of the Transportation business.

Essential Duties and Responsibilities:

Supplying an efficient Personal Assistant support service to several directors; the duties will include but are not limited to:

• Managing diaries and organising meetings and appointments.
• Booking and arranging travel domestic and international, transport and accommodation along with visas where required.
• Produce and send monthly expenses.
• Tracking and reminding the Senior Member of staff of important tasks, actions and deadlines.
• Compiling and preparing reports, presentations, packs and correspondence.
• Attending meetings where required taking minutes and actions, internally or with stakeholders.
• Managing databases and filing systems.
• Deputise for other Personal Assistants when necessary.
• Monitoring and reporting on timesheets, PDR appraisals, and other group requirements.
• Liaise with other support staff to provide support when required.
• Ensure that the directors are and feel fully supported in all areas of administration.

Requirements:

• Able to work well under pressure and prioritise workload accordingly.
• Strong attention to detail with excellent interpersonal/communication skills.
• Professional and confident manner.
• To always maintain confidentiality.
• Organised and efficient along with being flexible and approachable, also willing to pitch in with all tasks and assist when the pressure is on.
• Positive proactive approach.
• Excellent administration and communication skills.
• Computer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word. PowerPoint, SharePoint and MS Teams).
• Good team player and willing to support the team.
• Good organisation skills with ability to manage multiple tasks.
• Good time management skills with ability to work to deadlines.
• A proactive self-starter and problem solver with the ability to multitask in a fast-paced environment.
• Can demonstrate critical thinking.
• Ability to work autonomously.

Why work for AtkinsRéalis? 

Our Transportation teams are reinventing transport for a challenging yet exciting future. We're creating new ideas and smart solutions for cities, people and the environment. You'll be working alongside some of the top people in our industry, solving challenges that bring together traditional engineering and new technologies. As part of our organisation, you'll be in a privileged position, delivering what's right for governments and communities. You'll be helping us to improve our leading environmental performance while enabling others to do the same. 

Security clearance :  

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance. 

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability. 

#LI-UK#LI-ATKINS #LI-Transportation 

Worker TypeEmployee

Job TypeRegular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.