Provide PA and office management support to the CEOs, including diary and travel management, email and phone handling, producing documents and presentations, front-of-house duties, facilities oversight, health & safety responsibilities, and event support.
Job Description
We require an experienced PA for our Park Lane Office. If you are a proactive, efficient, self starter with great organisational and time management skills, this could be the role for you.
The successful candidate will be responsible for:
- Providing PA support to the CEO of Fine & Country and CEO of the Guild of Property Professionals including:
- Diary management
- Arranging meetings and meeting rooms, including booking off-site meeting rooms as required
- Arranging travel bookings, including obtaining costs and approval for hotels and flights where required
- Managing emails, and responding where appropriate
- Dealing with telephone calls
- Production of letters, reports and presentations including audio typing
- Carrying out specific projects and research where appropriate
- Providing professional, welcoming and efficient Front of House / Customer Service, meeting and greeting visitors
- Answering calls and dealing with post, including arranging couriers
- Maintaining the meeting room calendar
- Arranging refreshments for meetings where required
- Ordering office and kitchen supplies and maintaining sufficient stock levels
- Ensuring all office & facilities supplier contracts are renewed annually
- Maintaining Marketing collateral
- Maintaining (and taking part in) the Saturday rota for the office
- Dealing with emails into Admin account
- Assisting with organising company events & social events throughout the year
In addition, there will be responsibility for:
- Overseeing security for the building
- Acting as Fire Warden and assisting with office Health and Safety, to include:
- Risk assessment
- Maintaining established standards and processes
- Ensuring there are suitably trained first aiders available on the premises
- General upkeep of office environment / premises
You must have exceptional experience in a similar role to include administration and Office management along with accuracy and attention to detail. You must also have:
- Excellent Microsoft Word, Excel and PowerPoint skills
- Positive attitude, with a drive to provide exceptional customer service, internally and externally
- Problem solving ability
In return we can offer you:
- 25 days holiday plus bank holidays, increasing to 30 days per year by length of service
- Ability to purchase up to 5 additional days holiday, at certain points in the year
- Life Assurance x 4 salary
- Health Insurance or Cash Plan – level dependent on role
- Confidential Employee Assistance Helpline
- Pension
- Eye care vouchers
- Interest free loan to purchase a cycle
- Season ticket loan
- Training and Development where required
- One day volunteering leave per year
- Weekly office fruit basket
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