*Apply soon, as the position may close early based on applicant volume.*
About M-Files
M-Files is the leader in Context-First Document Management, transforming the way organizations work by ensuring every document is instantly understood in context. Powered by our unique Enterprise Knowledge Graph and Aino, our trusted AI orchestration layer, we help companies eliminate operational friction, boost productivity, and build AI-ready foundations for the future. With 6,000+ customers globally, M-Files is redefining how businesses collaborate, automate, and scale in the AI era. For more information, visit www.m-files.com/
We are looking for a People Operations trainee to join our People Operations team in Helsinki, Finland.
Our People Operations team keeps the engine running. We own global people processes, systems, and compensation & benefits, and we make sure every decision we make is backed by solid data. From streamlining payroll operations to building smarter analytics capabilities, we're a team that genuinely loves finding better ways to do things.
We work closely with stakeholders across the whole organization, so everything we do is built around one thing: creating exceptional experiences for every team member, at every stage of their journey with us.
What you'll be doing
As our People Operations Trainee, you'll roll up your sleeves and get stuck into the real work from day one.
That means:
- Maintaining and updating our people systems, keeping data quality sharp
- Participating in reporting, analytics, and helping us level up our data capabilities
- Troubleshooting issues and being a reliable pair of hands in day-to-day operations
- Taking part in development projects — from planning and testing to rolling out new features
- Handling incoming People & Culture tickets, ensuring nothing slips through the cracks
- Supporting employees with day-to-day requests, while keeping an eye out for recurring topics that could be addressed through an AI-powered self-service tool
- Supporting payroll data gathering and helping combine data from multiple sources accurately and on time
- Bringing fresh energy, ideas, and a willingness to challenge the status quo
Requirements
What we're looking for
You're someone who gets genuinely excited about data, loves exploring new tools, and isn't afraid to take initiative, but you also understand that we work for the whole organization, and keeping people's experiences front and center is what drives everything we do.
More specifically:
- You're tech-savvy and pick up new systems fast
- You're precise, detail-oriented, and comfortable working with data — Excel and Power BI feel like home
- You're curious about AI tools and actively find ways to use them in your work
- SQL skills are a plus, and enthusiasm for learning counts for a lot
- You're interested in modern People practices, employee experience, and how great operations create great workplaces
- You take ownership, push things forward, and don't wait to be told what to do next
- You communicate clearly and confidently in English, both in writing and in person
- You're collaborative at heart — you bring energy to the team and remember the bigger picture
Benefits
Why join us?
You'll be part of a small, skilled team where your contributions actually matter. This is a role for someone who wants to learn fast, work on meaningful problems, and grow into a well-rounded People Operations professional.
What We Offer:
- A 4 - 6 month traineeship (May–August, timing flexible)
- Mentorship: Guidance and mentorship from experienced professionals.
- Learning Environment: A supportive team that encourages learning and development.
- Modern and comfortable office facilities in Pasila, Helsinki, with the possibility of hybrid work
- A chance to network with other trainees across the company
- Employee benefits: ePassi Flex
- M-Files Spirit activities: Events and clubs for socializing!
This is a paid fixed-term contract for four months, starting in May 2026 (start date can be agreed).
The salary will depend on your study credits and will range between 2200-2880 EUR/month.
Does this sound exciting to you?
Please send us your application together with your CV and the transcript of your studies soon, but not later than May 10th, 2026. Apply soon, as the position may close early based on applicant volume.*
The position will be filled as soon as we find the right candidate, and we are reviewing applications on an ongoing basis.
We are not sponsoring relocation for the role and will not consider applicants outside of Finland.
Please note that we do not accept applications sent via email. All applications should be submitted through job boards like LinkedIn or our career portal. Due to the high volume of applications, we will not be able to respond to all LinkedIn InMails.
