People Coordinator (Dutch speaking) 12 month FTC

Join Moonpig as a Dutch-speaking People Coordinator based in London (hybrid working 3 days in the office) on a 12 month FTC. 

This is a brand-new team making it an exciting time to join and shape how our People Operations function evolves as we grow.

You’ll play a key role in supporting the full employee lifecycle with a particular focus on our Netherlands population. We’re looking for someone who is enthusiastic detail-focused and eager to grow as the business continues to expand.

This is a hands-on role where you’ll support everything from onboarding and HR administration to payroll systems and employee queries, helping deliver a smooth accurate and people-first experience.

Key Responsibilities

• Manage end-to-end employee lifecycle processes including onboarding internal changes and leaver administration ensuring accuracy and timeliness
• Generate employment-related documents such as contracts offer letters confirmations amendments and reference letters including bulk letter creation
• Support bulk upload of employee data into HR systems ensuring accuracy and data integrity at all times
• Maintain and update HR systems and internal databases ensuring data accuracy consistency and compliance
• Support monthly payroll administration including preparing and validating data changes and resolving discrepancies ahead of submission
• Conduct regular data quality checks and support data cleansing initiatives to ensure systems and records remain accurate and compliant
• Maintain digital employee files with a high level of confidentiality and audit readiness
• Prepare routine people reports trackers and datasets and support ad hoc reporting requests
• Act as a first point of contact for People Operations queries via email Slack and internal channels
• Manage the People inbox prioritising effectively and escalating where needed
• Support People Operations projects including improving workflows updating templates and enhancing documentation
• Contribute to initiatives across onboarding systems reporting policy updates and operational efficiency
• Occasionally travel as required to support business needs 

About You

• Fluency in Dutch (reading and writing) is essential
• Proven experience (2–3 years) in an HR/People Coordinator HR Administrator or similar People Operations role
• Strong knowledge of Dutch/Netherlands employment law
• Experience supporting EMEA employee populations and understanding regional employment law is highly beneficial
• Ability to work effectively in a fast-paced environment and quickly get up to speed. Training will be provided
• Exceptional attention to detail and accuracy with strong organisational skills
• Excellent written and verbal communication skills
• Experience supporting onboarding processes document generation and HR system updates
• Experience supporting payroll administration or preparing monthly payroll changes
• Strong proficiency in Google Sheets or Microsoft Excel with the ability to manage and manipulate data confidently
• Experience performing bulk data uploads into HR systems
• Familiarity with Adobe Sign or similar e-signature tools is beneficial
• Comfortable using Google Workspace or Microsoft Office tools
• Ability to manage multiple tasks and deadlines simultaneously
• A proactive solutions-focused mindset with a “can-do” approach
• High level of discretion confidentiality and professionalism
• Experience with HRIS platforms (e.g. Namely) is beneficial
• Evidence of supporting data cleansing or HR systems improvement projects is advantageous
• Familiarity with Slack or similar communication tools is helpful
• Enthusiasm for learning development and growing alongside a scaling business