Company Description
At Jacobs Douwe Egberts we’re inspired by our belief that it’s amazing what can happen over a cup of coffee. Here in the UK & Ireland we are known for leading coffee brands including Kenco, L’Or and Tassimo. With associates spread across 3 locations in Maidenhead, Banbury and Dublin.
This position sits within the HR Shared Service team and is a vital role when it comes to supporting the enterprise. Alongside payroll processing, the role is responsible for compliance, monthly disbursements, the generation of statutory reporting, and supporting the Total Reward & HR Services Manager with company car management, data quality and analytics, report generation & other administrative duties.
Job Description
Working in collaboration with the local HR teams this role will lead the monthly payroll cycle across the JDE UK&I businesses and support the Total Reward and HR Services Manager in the delivery of the organisation’s reward strategy.
The role ensures timely and accurate payroll processing and is responsible for the data integrity of the payroll system as well as the accuracy of data across other HRIS systems, while contributing to the development and administration of compensation, benefits, and recognition programs.
The Payroll & Reward Manager ensures compliance with regulatory requirements and aligns payroll and reward practices with the company’s business goals.
Supplier Relationship Management with payroll and benefits providers is key to ensuring the smooth operation and maintenance of both the payroll system and the Time & Attendance system (Real Time).
The role will work closely with the HR Payroll Administrator, ensuring the necessary segregation of duties associated with this position.
Responsibilities;
Payroll
- Manage the end-to-end payroll process, ensuring timely and accurate payments to employees.
- Manage the relationship with outsourced payroll providers in line with SLAs.
- First point of contact for any payroll related queries from internal customers.
- Serve as first escalation point regarding any payroll issues or complaints and work with the service provider to ensure satisfactory resolution.
- Manage the annual payroll cycle/calendars/payroll deliverables (4 monthly UK payrolls, 1 Irish payroll).
- Manage and oversee processing of monthly payroll changes, for full hire to retire life cycle of associates, and checking all entries inputted by Payroll Administrator.
- Responsible for obtaining sign off from Total Reward & HR Services Manager for payroll each month and committing the payrolls within specified deadlines.
- Manage and process all benefits related payroll data, including My Rewards, TMC and Octopus cars and assist finance team with queries on invoices from benefit providers.
- Ensure HMRC documents (P11Ds, P60s etc.) are processed and distributed within the required deadlines.
- Generate and distribute all monthly payroll reports as required to stakeholders, including payroll reconciliation and General Ledger reports per payroll for finance.
- Global Mobility – liaise with tax partners Vialto and Global Mobility team in NL on LTI/ RSU’s, and annual tax returns.
- Oversee post payroll third party payments such as PAYE, NIC payments including payment breakdown schedules to ensure they are submitted, raised, and credited accurately and timely and in accordance with statutory legislation and internal control requirements.
- Coordinate any payroll audit activity, providing information to external auditors as required and ensure payroll is compliant.
- Holiday – review consumption during the calendar year, flagging to HRBP’s any risks; calculations and updating holiday in ADP.
- Lead on any projects directly impacting payroll
Rewards
- Assist in and own the delivery of data for annual benchmarking projects (Mercer); annual & monthly benefits platform cycle (My Rewards); annual ASR & Bonus and annual insurance renewals (PL, EL, Motor and all benefit providers) and work as the analytics expert in wider HR function projects.
- First point of contact for any reporting and analytics requests (e.g., Pay equity study) from the HR function, and other areas of the business, using data from the different HR systems, maintaining high standards of accuracy and presentation.
- Identifying, raising, and resolving issues with data integrity, working with the appropriate teams to make improvements through training and process modelling, to ensure all data is accurate, especially for ASR and bonus purposes.
- Perform job evaluations on request and participate in reward and payroll surveys to benchmark and analyse compensation trends.
- Oversee the full management of company car programs, including policy administration, vendor coordination, and employee support to ensure compliance with company policies and legal regulations. Act as principle contact for the annual P11d (CAR) submission.
- Own the Amazing Achievement Awards process, ensuring smooth operation and alignment with recognition objectives.
- Provide day-to-day support for benefits administration, acting as the first point of contact for employee benefits queries.
- Support the annual renewal of the benefits platform, including vendor coordination, data analysis, and employee communications.
- Serve as the primary contact for visa support, managing annual sponsorship renewal, ensuring immigration compliance, maintaining a strong relationship with Fragomen, and advising employees on visa processes.
- Oversee the raising of purchase orders and goods receipting for benefits-related expenses, ensuring accurate tracking and timely processing.
- Active participant in all HR projects that impact payroll and rewards, such as system upgrades, testing or policy implementations.
Qualifications
Education:
- Degree level education or otherwise
- CIPD or other appropriate professional qualification
Must have:
- Knowledge of HR generalist processes and approach.
- Knowledge of HR specialist areas to include payroll/pension/compensation benefits activities within a blue-chip business.
- Experience working across complex functional structures and BUs.
- Proven experience in stakeholder management.
- Experience of continuous improvement within HR Services.
- Excellent communication skills.
- Inspiring team leadership style.
- Vision and desire to drive change.
Nice to have:
- Experience in an FMCG environment
- Experience in an international environment with HQ based overseas.
- Experience in a matrix organisation
Additional Information
#li-hybrid
Simplicity: “Breaks down complexity and provides clear and consistent messages”
Entrepreneurship “Running the business as an owner and a partner”
Accountability “Taking charge and focusing others”
Discipline “Driving operational and financial excellence”
Solidarity “Releasing the power of one”
Leadership “Developing people and teams”
