Job Description
This role is responsible for assisting in a broad range of accounting and finance activities working closely with other members of the finance team, it has primary responsibility for day-to-day sales and purchase ledger management, with processing support from the shared services unit, and assigned month-end tasks to include reconciliation work and journal preparation.
Main Responsibilities:
- Manage Accounts Receivable process by liaising with customers, labs, credit control and Shared Services to ensure invoices are processed promptly:
- Issue of sales invoices, credit notes and customer statements
- Loading invoices to various E-Invoicing portals
- Preparation of intercompany sales forms in SAP for internal customers
- Postings of receipts from customers in accounting system SAP
- Receipt of customer credit card payments
- Help resolve customer or lab queries related to invoices and POs
- Assist with month end billing and statement processes
- Manage Accounts Payable process by liaising with suppliers, Purchasing and Shared Services to ensure invoices are processed and paid promptly:
- Monitor and clear parked and blocked invoices in SAP
- Work with all involved parties to resolve vendor queries and disputes
- Proactively review AP ledger and highlight issues for resolution
- Respond immediately to push urgent/on stop issues through for same-day resolution, working closely with purchasing and shared services and informing or escalating to relevant stakeholders within the business
- Work closely with Purchasing team to manage month end close of goods receipting and accounts payable ledger, also providing independent verification of stock controls and assistance with process improvements
- Completion of assigned period-end tasks to tight monthly deadlines:
- General ledger and subledger reconciliations (GR-IR, stock, bank, car lease costs) and input to Blackline reconciliation tool
- Recurring and ad hoc journals preparation and posting
- Prepare and post accruals and prepayments journals, with responsibility for maintaining corresponding reconciled monthly schedules
- Training and marketing cost reconciliations and SAP project settlements
- Provide periodic cost and other ad hoc analyses to labs and cost centre managers, and work with Finance and IT team to improve site-wide reporting
- Point of contact for the Reading site for the Travel & Expenses system (Concur) and company credit cards, resolving queries with the global T&E team
- Work closely with other members of the finance team to ensure that team deadlines are met, and all leave is adequately covered, assisting with ad hoc tasks and completion of month-end processes
- Prepare and submit Capex requisition and disposal forms
- Know the ethical and legal compliance responsibilities of the position and raise questions or concerns when faced with related issues, applying integrity in all aspects of professional conduct
Qualifications:
- We welcome candidates educated by experience
- Basic knowledge of double entry bookkeeping and accounts required
- Experience of working with SAP desirable
- Good Excel spreadsheet skills
- Have 2 to 3 years' experience
- Be extremely organised and motivated
- Possess strong attention to detail skills and be able to prioritise multiple tasks
- Possess excellent written and verbal communication skills
- Excellent numeracy, accuracy and attention to detail
What we offer in return
We are committed to employee development and have an open doors culture where you will have the opportunity to learn from some of the most experienced people in the business. We regularly reward and promote success, and actively encourage staff to take on new challenges and responsibilities to aid progression.
No Relocation support available
Business Unit Summary
Reading Scientific Services Ltd (RSSL) is a cutting-edge contract research organisation (CRO), providing research, analysis and consultancy to the food, consumer goods and life science sectors. Whether we are creating new products, validating medicines or solving investigations, we take pride in being a leader in our field, serving clients from across 70 countries. Enriched by our parent company, Mondelēz International, our team are committed to transforming lives through science, innovation and collaboration.
Curious about us and want to learn more?
Please explore: Website YouTube LinkedIn Glassdoor
RSSL is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
#RSSL
Job Type
Regular
Accounting & External Reporting
Finance
