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At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.
We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.
While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.
To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.
Why you’re here:
This role will leverage strong organizational skills, legal expertise, and business acumen to support the company’s legal, compliance, and risk management administration. You will provide practical guidance to help achieve an inclusive and best-in-class approach to managing legal and compliance matters across multiple regions.
You will work closely with both internal and external stakeholders (including insurance brokers and external counsel) as the business navigates new jurisdictions, M&A activity, and product development. You will ensure that external compliance support is accessible and effectively coordinated.
What you’re responsible for:Governance & Secretariat: Prepare Board and Committee papers, minutes, charters, and reports.
Entity Management: Manage the lifecycle of company entities, from incorporation to dissolution; maintain corporate registers and ensure updates for Directors & Officers.
Compliance Filings: Oversee timely completion of filings with external service providers and manage business registrations and annual returns.
Global Licensure: Manage global licensure requirements for contractors and architects, ensuring seamless compliance across borders.
Operational Legal Support: Handle Delegation of Authority updates, and assist with notarization and Apostille requests.
Training & Policy: Coordinate the annual training cycle with People & Culture; manage global policy updates, implementation, and communication.
Bids & RFPs: Support responses to project proposals, RFPs, and client-facing legal inquiries.
Risk & Insurance: Assist with global insurance management, driving the renewal process, supporting claims, and maintaining risk registers.
Strategic Resilience: Manage vendor risk reviews and contribute to Crisis Management and Business Continuity planning.
Efficiency: Delivery of streamlined solutions for legal, compliance, and risk-related issues.
Evolution: Continuous improvement of processes, tools, and systems to ensure global scalability.
Partnership: Proactive collaboration with key stakeholders and the provision of reliable support across the business.
Alignment: Contribution to a dynamic and inclusive environment that facilitates business growth.
Legal, business, or related qualification, with at least 3 years of experience in a professional services setting (legal, accounting, audit, etc.).
Multijurisdictional experience is highly valued.
We are open to candidates with diverse backgrounds and a passion for transitioning into the legal and risk field.
Proven ability to implement change strategies and manage complex structures with multiple stakeholders.
Experience in project management is highly desirable.
The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.
We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.
The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.
We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.
Inclusion and Diversity Commitment:
At Unispace, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity hiring and will evaluate qualified applicants without regard to race, religion, color, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, medical condition (as defined by state law), physical or mental disability, military service, veteran status, pregnancy, childbirth, and related medical conditions, genetic information, or any other characteristic protected by applicable law.
We are proud that our leadership reflects this commitment, with persons of color, women, neurodiverse and LGBTQ+ individuals playing pivotal roles in shaping the future of our organization. Their unique perspectives and experiences drive innovation and help us create a truly inclusive culture. We are dedicated to ensuring that every voice is heard and that our workplace is a space where diversity is not only celebrated but is integral to our success.
