At Quadient, we support businesses of all sizes in their digital transformation and growth journey, unlocking operational efficiency with reliable, secure, and sustainable automation processes.
Our success in delivering innovation and business growth is inspired by the connections our diverse teams create every day, with our clients and each other.
It’s these connections that make Quadient such an exceptional place to grow your career, develop your skills and make a real impact – help our future-focused business lead the way in powering secure and sustainable business connections through digital and physical channels.
Job DescriptionThe Global Paralegal provides comprehensive legal and administrative support to the global Legal Team. This role is responsible for coordinating team‑wide administrative processes, overseeing timely reporting from all legal team members worldwide, managing global NDA reviews. The Global Paralegal acts as a central point of coordination across regions and functions, ensuring consistency, compliance, and operational excellence in legal workflows.
Your role in our future:
- Review, negotiate, and provide first‑level comments on non-disclosure agreements (NDAs) globally, in accordance with internal guidelines and playbooks.
- Ensure consistent application of global standards across all NDA-related processes.
- Maintain and update NDA templates in coordination with the Legal Operations Manager and Team Lead of Regional Counsels.
- Track and report on NDA volumes, turnaround times, and approval workflows.
- Supervise timely reporting by all legal team members, including monthly activity reports, KPIs, and project updates.
- Coordinate data collection for global dashboards and presentations.
- Follow up with team members to ensure completeness, accuracy, and adherence to internal reporting deadlines.
- Support the Legal Operations Manager and Team Lead for Regional Counsel in consolidating global reporting data and preparing analyses.
- Manage document administration for the Legal Team using the corporate governance tool.
- Maintain the Legal Team’s shared workspace, including libraries of key contracts, dispute documents, templates, and training material.
- Support management of the legal invoicing system.
- Assist with budget tracking, invoice processing, and vendor coordination.
- Support the Legal Operations Manager in preparing reports based on global legal spend and performance data.
Your profile:
- Minimum 2 years of higher legal education or paralegal certification, plus 5+ years of relevant experience in a paralegal or legal administrative role.
- Experience reviewing NDAs.
- Strong organisational and multitasking skills; able to manage global stakeholders and processes.
- Excellent communication skills and ability to synthesise information clearly.
- Strong interpersonal skills and service-oriented mindset.
- Rigorous, reliable, and capable of meeting tight deadlines.
- Comfortable working in a global, multicultural team across time zones.
- Language requirements: Fluent English (mandatory) and French, + nice to have German, and/or Spanish.
- Strong proficiency in Microsoft Office and experience with legal tech tools.
Knowledge gaps can be filled. Even if you don’t satisfy every single requirement or meet every qualification listed, we still want to hear from you.
Ready to lead the way? Apply now
Rewards & Benefits
- Flexible Work: Embrace a hybrid work model blending office and remote setup for a balanced lifestyle.
- Endless Learning: Access global opportunities for growth through our 24/7 online learning platform.
- Inclusive Community: Join our Empowered Communities and engage in our Philanthropy program.
- Comprehensive Rewards: Enjoy competitive Total Rewards covering wellness, work/life balance, and more, including a generous referral scheme.
- Caring for Wellbeing: Access our complimentary employee assistance program for mental health support.
Smart Work at Quadient
At Quadient, our Smart Work approach fosters connection, collaboration, and innovation while offering flexibility based on role requirements. Whether on-site, hybrid, or remote, our work environments are designed to support productivity and engagement. Hybrid employees balance remote and in-office work, on-site roles contribute daily to our vibrant workplace culture, and remote employees stay connected through virtual collaboration and in-person events. No matter where you work, you’ll be part of a dynamic, people-first community that drives success together.
Be yourself at Quadient
Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They inspire us to be EPIC. Together. What makes Quadient different is how different we are. We’re a team of individuals with one goal but many perspectives. When you connect with Quadient, you become part of a community that cares - in a culture that embraces differences and values every voice.
We will consider any reasonable modifications to the interview process. If you require any assistance with the application process, please email us at [email protected]
Quadient is an Equal Employment Opportunity Employer. *: We firmly believe in zero discrimination in employment on any basis, including race, color, religion, sex, national origin, age, disability, veteran or military status, genetic information, citizenship status, and any other characteristics protected by local, state, or federal law.
People. Connected.
