Panama Talent Acquisition Coordinator

The Talent Acquisition Coordinator is responsible for providing crucial support in the hiring process, focusing on scheduling interviews, and managing the logistics of the candidate experience. This role ensures a seamless and positive experience for candidates, while also supporting the Talent Acquisition team in a variety of administrative and coordination tasks.  

Associate Manager of Talent Acquisition 

Full-Time 

• Interview Scheduling:
  • Coordinate and schedule interviews between candidates and hiring managers. 
  • Manage complex scheduling logistics, including video conferences, phone interviews, and in-person meetings. 
  • Communicate interview details to candidates, ensuring they are well-prepared and informed. 
  • Adjust and reschedule interviews as necessary, while maintaining a positive candidate experience. 
  • Ensure all candidates have a positive experience by providing timely updates and answering any questions.  

• Process Management: 
  • Develop and maintain efficient scheduling processes to support a high volume of interviews. 
  • Track and manage the status of interview processes using the Applicant Tracking System (ATS). 
  • Collaborate with the Talent Acquisition and interview teams to ensure smooth operations and quick resolution of any scheduling conflicts. 
  • Maintain accurate and up-to-date records in the ATS and other relevant systems.  

• Administrative Support: 
  • Assist in the preparation of offer letters, background checks, and other pre-employment documentation. 
  • Support Talent Acquisition with posting job ads, screening resumes, and other recruitment-related tasks as needed. 
  • Prepare and distribute interview agendas, candidate profiles, and other necessary documents for interviewers. 
  • Help coordinate and participate in career fairs, campus recruiting events, and other talent acquisition activities.  

• Continuous Improvement: 
  • Identify and suggest improvements to the scheduling process and candidate experience. 
  • Participate in team meetings and contribute to the development of best practices in recruitment and talent acquisition. 

EDUCATION 

• High school diploma, bachelor's degree preferred 

EXPERIENCE 

• 1-2 years of experience in HR, recruitment, administration, or a similar role
• Experience with interview scheduling and candidate coordination preferred 
• Experience with Applicant Tracking Systems (ATS) and/or calendar management tools  

SKILLS 

• English required
• Ability to meet deadlines with a high degree of motivation
• Excellent written communication skills
• Thrives in a fast-paced environment
• Ability to work individually as well as collaboratively
• Strong organizational skills with an ability to manage multiple tasks and priorities 
• High attention to detail and a commitment to delivering a positive candidate experience 
• Ability to handle confidential information with discretion 

• Employer Paid Life & Health Insurance
• Competitive Bonus Structure
• Home Office Reimbursement
• Technology Allowance
• Certification Reimbursement
• BeneficiaT Discount Loyalty Program
• Personalized Career Coaching
• Generous Paid Time Off
• Paid Office Closure December 25-January 1
• Summer Hours

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A-LIGN is an Equal Opportunity Employer.