Please note that this role is based in the United Kingdom. To enable us to meet the statutory and regulatory obligations of the United Kingdom immigration system, you must have the appropriate immigration permission needed to work and reside in the United Kingdom for the duration of the employment.
Overview of the role
We are looking for a proactive and experienced Personal Assistant to support our Senior Vice President of Business Affairs as well as the wider business affairs and legal team at Sony Pictures Television International Production.
The team is globally focussed and requires an exceptionally organised and proactive individual experienced in organising meetings, events and travel across various global locations and time zones. This group is also heavily external facing and this role with often be the first point of contact for clients and external partners.
Responsibilities
Efficiently manage, arrange and coordinate the fast changing scheduling commitments and calendar management of the SVP and the wider central team.
Organise internal and external meetings, lunches, dinners, conference and video conferencing calls across several time zones.
Anticipate scheduling conflicts and proactively resolve issues.
Plan, coordinate, and execute travel plans, detailed itineraries, meetings, events, logistics etc. and take ownership of last-minute changes and travel disruptions with minimal impact.
Provide general administrative and office support, such as maintain holiday calendars and prepare, reconcile, and submit expense claims and reports (including using Concur).
Preparing final drafts, collating signatures (both internal and external via Adobe/Docusign) and central database document management.
Handle sensitive and confidential information with the highest level of discretion and confidentiality.
Where required, prepare meeting materials, agendas and briefing documents.
Support the SVP and provide additional support to the central team members, as directed, to ensure that operations run efficiently on a daily basis.
Plan and orchestrate work to ensure that all priorities are met, organizational goals are achieved, and best practices are upheld.
Act as a point of contact for the SVP and to the central team among executives, employees, clients and other external partners.
Maintain professionalism and strict confidentiality with all materials.
Organize team communications and plan events, both internal and off-site
Required skills and qualifications
At least 5 years of experience in an EA/PA role reporting directly to upper executive management.
Excellent written and verbal communication skills.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects and be able to work across variant time zones.
Proficiency with MS Office, Outlook productivity tools and an aptitude for learning new software and systems.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Ability to maintain confidentiality of information related to the company and its employees.
Preferred skills
Experience in Concur systems for Travel and Expenses
Experience in SAP and ARIBA
How we take care of you:
Competitive salary, with annual bonus eligibility.
A choice of comprehensive health plan options that fit your lifestyle, including private medical insurance.
Rest and recharge during a week off during the winter holidays, in addition to the 25 days of paid annual leave.
Participate in extensive learning & development opportunities at all levels, including curated instructor-led classes and high-impact online resources.
Build your community by joining our Employee Business Resource Groups, and/or Sony Pictures Action – our racial equity and inclusion strategy.
Access to an employee online store filled with a variety of discounted Sony products.
Watch the newest movies and TV shows at our exclusive employee screenings at work.
Entitlement to apply for an interest-free season ticket loan.
Automatic enrolment in the Company’s Pension Plan
Free counselling and advisory service.
You will be automatically enrolled in the Company’s Life Insurance and Group Income Protection Plans, subject to any applicable service requirements.
The opportunity to attend various social events in our state-of-the-art offices in Paddington.
In addition to the above, we have a range of other optional discounted benefits that are reviewed regularly (e.g., gym memberships, travel insurance, activity passes, car leasing, experience days and many more!)
If you require any reasonable adjustments with any part of the recruitment process, including the application or interview process, please contact us at [email protected]. Please put Reasonable Adjustment Request in the subject line of the email.
Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Candidates requiring these tools as an accommodation during an interview should submit a reasonable adjustment request at the point they are invited to interview.
Sony Pictures Entertainment is committed to equal opportunity in all its employment practices, policies and procedures. No worker or potential worker will therefore receive less favourable treatment due to their race, age, creed, sexual orientation, colour, nationality, ethnic origin, disability, religion, gender, marital status or Trade Union membership (if applicable).
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Sony Pictures Entertainment London, England Office
Brunel Building, 2 Canalside Walk, London, United Kingdom, W2 1DG
