Manage operational processes, invoicing, budgets, and supplier contracts in a graphic design studio, ensuring smooth operations and financial accuracy.
Company Description
We’re looking for an Operations & Finance Manager to run the operational backbone of our Graphic Design studio.
The successful candidate will take ownership of invoicing, suppliers, contracts, systems and reporting. You’ll keep everything behind the scenes accurate and organised, managing high volumes of data across time tracking, spend and invoicing cycles, and building clear systems that make it easy to stay on top of it all. This enables the design team to focus on delivery.
This position is suited to someone with 5+ years’ experience in operations, finance or studio management, with excellent attention to detail, strong organisation skills and a calm, solution-focused mindset.
Job DescriptionWhat you'll do...
- Manage the full monthly invoice cycle, issuing, reconciling and tracking
- Maintain accurate budget records and support spend visibility across brands
- Handle supplier onboarding, compliance, procurement workflows and documentation
- Work closely with Finance, Legal and Procurement to ensure smooth operations
- Keep financial and operational systems, trackers and templates up to date and consistent
- Manage high volumes of operational data, time tracking, spend, invoicing cycles and supplier information, and build clear, reliable systems that keep everything organised and easy to monitor.
- Manage onboarding, access and compliance for new starters
- Maintain organised, well-documented operational processes and studio systems
- Produce monthly operational and financial reporting for the studio
- Support the Senior PM and VP with any operational clarity or admin needed
- Keep the studio running in a calm, clean and predictable way
- Set up SOWs, NDAs and vendor contracts, managing the signature process end-to-end
What we're looking for...
- Someone highly organised with strong accuracy and attention to detail
- Someone confident working with large, detailed datasets, able to consolidate information across systems and create simple, efficient processes that keep operations accurate and on track.
- Confident handling invoicing, POs, reconciliation and financial tracking
- Comfortable managing contracts, onboarding and supplier compliance
- A clear communicator who works well with Finance, Legal and Procurement
- A proactive operator who keeps systems clean and spots issues before they surface
- Someone who enjoys structure, process and operational hygiene
- Experience in creative, studio or agency environments is a plus
- Someone who is calm, methodical, and great at keeping things moving behind the scenes
- No ego, happy to jump in where needed to support the team
Top Skills
Financial Systems
Spend Management
Time Tracking
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