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At Clarion, our people are at the absolute heart of what we do. We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences.
If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.
About Us:
Headquartered in London, Clarion is a truly international business, with a portfolio of events and media brands across a range of vertical markets. We have employees based in offices worldwide who specialise in delivering first class marketing, networking, and information solutions in high value sectors, both in mature and emerging geographies.
We organise both live and digital events every year, attracting buyers with spending and decision-making power, seeking solutions and innovations to help move their businesses forward. Putting them in contact with the providers of these solutions, and with each other, is our overriding objective, always.
The Opportunity:
We have an exciting opportunity to join the Confex Operations team as an Operations Executive.
This role will primarily focus on organising exclusive summits in collaboration with the Connexa team, supporting across three key portfolios. It’s a great chance to be part of a dynamic team, working on high quality, targeted events that make a real impact.
Key Responsibilities:
- Organise small sized events including conferences, tabletop exhibitions, dinners and other meetings from conception to completion with guidance and support of a manager.
- Work as part of a team delivering the operations for medium/ large conferences and exhibitions, supporting on various key tasks with guidance and support of a manager.
- Support with the running of virtual events, platform set up, speaker liaison, design features and live stream coordination.
- Manage exhibitor and sponsor logistics to ensure all sponsor and exhibitor packages are fulfilled as sold by the portfolios.
- Production and timely communication of correct and detailed technical manuals for exhibitors with support of manager.
- Send speaker communications and manage all speaker requirements to ensure that the conference programmes run smoothly.
- Arrange travel and accommodation for staff and speakers within a pre-set budget.
- Respond quickly and calmly to requests from speakers, sponsors and exhibitors’ pre-event and onsite.
- Work closely with the Portfolio Directors, Producers, the project team and other Operations team members to seamlessly deliver the event.
- Manage the costs, prepare and report event budgets including raising purchase orders, obtaining final costs and signing off invoices with manager support.
- Manage suppliers and orders for all event signage, AV, venue, catering, sponsored items with manager guidance.
- Develop a thorough understanding of health & safety principles and ensuring all parties are in compliance. Assist with all show health & safety related documentation and constantly look to improve knowledge and experience in this area.
- Assist the Operations team with any other ad hoc tasks as required and administration tasks as required by the Manager or Head of Operations.
- Demonstrate clear and effective communication of ideas and processes.
- Methodical filing and record keeping.
- Post show evaluation and development.
- Available to travel worldwide.
- Attend training courses as directed by Line Manager.
- Collaborate with other operations teams across the business and take part in working groups.
- Build strong relationships with our customers and deliver great customer service when dealing with exhibitors and delegates.
- At all times representing Clarion Events in a Professional Manner.
Requirements
Knowledge, Skills & Behaviours
- Experience in the conference and exhibition industry is desirable.
- Organised and methodical.
- Strong social and communication skills.
- Able to deal with a broad range of people.
- Self-motivated and able to take responsibility.
- Keen to embrace and learn to use new technology and IT systems.
- Able to work within a team.
- A customer-first mind-set.
- Adaptable.
- Problem solver.
- Good attention to detail.
- Able to manage time effectively.
- Work calmly under pressure.
- Prepared to work long hours and weekends.
About Clarion Events
Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. (https://clarionevents.com/welcome)
Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term to build successful, resilient businesses. (https://www.blackstone.com/)
Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.
Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.
Benefits
- 25 days’ holiday plus bank holidays
- End of year wellbeing shutdown (closed for the last week of the year)
- Celebration day off (e.g. birthday, Diwali, Eid, etc)
- Summer Hours in August (3pm finish on Fridays)
- Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
- Pension Scheme
- Private Medical Insurance
- Health Cash Plan
- Wellbeing Library (MYNDUP)
- Mentoring Programme
- Subsidised Café
- Season Ticket Loan
- Cycle to Work Schemes
- Free on-site gym and shower facilities
- Free eyesight tests
- Free flu vaccination – offered on site once a year for all employees
Clarion Events London, England Office
Fulham Green, 69-79 Fulham High Street, Bedford House, London, United Kingdom, SW6 3JW
