Operations Executive - 6months FTC

Posted 10 Hours Ago
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Surbiton, Surrey, England
Entry level
Aerospace
The Role
The Operations Executive will manage accounts, pay suppliers, reconcile invoices, and submit compliance reports in a luxury travel environment. Responsibilities include handling financial operations, ensuring logistics are in place for offices, troubleshooting IT issues, onboarding new team members, and working with various teams to ensure smooth operation.
Summary Generated by Built In

Company Description

The Travel Division is an exclusive, high end seller of Luxury travel, working in partnership with Air Charter Service, the world’s largest Private Aviation brokerage, to provide a complete & exclusive travel solution to a set of discerning customers. Our team works tirelessly to put together amazing experiences for some of the highest spending customers in the industry, working with the best providers in the Luxury Travel world, and selling the most incredible destinations on the planet! 

Job Description

We are looking for somebody to join our team on a 6 month fixed term contract to assist with the operational elements that tie our business together, including managing our accounts, paying suppliers, reconciling invoices and payments, submitting reports for travel compliance, systems expertise, and assisting the senior leadership of the Division with other non-sales – including (but not limited to) functions within finance, legal, HR, IT and marketing.

Duties will include but are not limited too: 

  • Settling and reconciling all third party statements from suppliers, making urgent payments, managing flow of cash from Bank Account, chasing commissions.
  • Working alongside Compliance Team and Finance Team to ensure relevant reporting for legal bodies is delivered (eg. ATOL).
  • Working with Senior Management & Compliance to provide reporting and information for company insurance.
  • Assisting the team and troubleshooting financial issues.
  • Ensuring that all of the offices are running smoothly by working alongside property, IT and TTD Leadership.
  • Making sure that logistics are handled – any bills, relevant development etc, and crucially, ensuring that all of our offices have relevant set up for trading.
  • Handling all in-office IT, ensuring that all consultants have working hardware both in and out of the office (ie. Workstations, landlines, laptops, mobile phones, stationary etc).
  • New Starter Setup, creating and managing a checklist and timeline for all new starters, liasing with mentors, to ensure that the process of onboarding and starting with TTD is as smooth as possible.
  • Taking ownership of necessary contracts and compliance around bookings.
  • Acting as a point of liason with Legal team to ensure we have up to date and relevant contracts with suppliers.
  • Working alongside Senior Leadership in regards to operational issues to obtain resolution.
  • Holding team accountable for obtaining correct documentation from customers alongside bookings.

Qualifications

  • Experience of working within an administrative role - essential 
  • Experience of working within the Travel Industry - desired
  • Desire to immerse yourself into the role and commit to its demands 
  • Ability to work independently, but enjoys working with people inside and outside of ACS
  • Enjoys working to goals and objectives in a competitive environment
  • Outstanding written and verbal communication skills
  • Strong numeracy skills
  • An organised & disciplined attitude towards managing workload

Additional Information

This is a 6month Fixed Term Contract - £30,000 pro rata

  • Immediate start
  • 22days annual leave (pro rata) 
  • 37.5 hours per week - 0900 - 1730 
  • Office based role 
  • Free onsite gym with classes
  • Free Breakfast and Lunch in our onsite canteen “The Hangar”

Check us out on social media! LinkedIn - Facebook - Instagram - TikTok - Twitter - Youtube

DIVERSITY & INCLUSION: 

Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.

The Company
HQ: New York, NY
759 Employees
On-site Workplace
Year Founded: 1990

What We Do

Air Charter Service (ACS) is an aircraft charter company that arranges passenger and cargo aircraft charters worldwide.

ACS has offices across North America, South America, Europe, CIS, Africa, the Middle East, Asia and Australasia meaning they can offer the best charter solutions using local knowledge.

Air Charter Service arranges aircraft charters for organisations including governments, large multinational corporations, royalty and international aid agencies. The company specialises in providing tailor made charter solutions for any aircraft charter request ranging from transportation of football fans to international matches to transporting outsized pieces of cargo and VIP trips.

ACS continues to grow and now generates revenues of over a billion dollars, arranging over 23,000 full charter contracts per year.

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