Operations Associate

About xAI

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. 

We are seeking a skilled and experienced Operations Associate to join the xAI team. The Operations Associate will be responsible for the overall administration and operational efficiency of our London site. This role involves managing operations, recruiting, facilities, HR, and staff support, ensuring everything runs smoothly so our team can focus on innovation and growth. 

This is an in-person role based in London. 

Responsibilities

• Oversee daily operations, including maintaining supplies, managing vendor relationships, office maintenance, and ensuring a safe and functional workspace.
• Manage xAI property and space planning, including seating arrangements and workstations.
• Devise and execute against recruiting strategies to ensure growth of the office
• Develop and implement policies and procedures to improve efficiency and streamline operations.
• Create and coordinate company events, meetings, and team-building activities.
• Support HR initiatives, such as employee engagement programs, training sessions, and performance reviews.
• Monitor expenses, budget and purchasing to ensure cost-effective solutions.
• Manage facilities-related projects, such as relocations or renovations.
• Additional Requirements:  Available to work evenings and weekends, as the schedule varies depending on site operational needs; flexibility is required.

Basic Qualifications

• Bachelor's degree from an accredited university. 
• 2+ years of experience in operations, preferably in a fast-paced startup or tech environment.

Preferred Skills and Experience

• Bachelor’s degree in Business Administration or a related field is preferred.

• Excellent organizational and time management skills.

• Strong communications skills with the ability to communicate with internal/external customers, vendors, management etc. in both formal and informal situations 

• Proficient in Microsoft Office, Google Suite, and other office management software.

• Budgeting and financial management skills.

• Knowledge of HR practices, and office safety regulations.

• Ability to quickly and reasonably prioritize tasks.