Maintain kitchen, conference room, and restroom supplies; clean and reset rooms; manage mail, packages, and copying; serve as backup receptionist; assist attorneys and staff with mail-outs, scanning, and ad hoc office projects.
At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.
Responsibilities
- Stock and maintain kitchen, coffee/snack bar, and conference room supplies
- Clean and reset conference rooms between meetings
- Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons
- Stock and maintain the women’s restroom, including feminine hygiene products
- Clean out office refrigerator every Friday
- Ensure new employee offices are fully cleaned, stocked, and prepared (supplies, backpack, workspace setup)
- Serve as backup receptionist, covering the front desk during lunch hours, PTO, or other absences
- Greet clients, answer and route calls, and maintain professional front-desk operations
- Pick up, sort, and distribute daily mail; scan/email mail items as needed
- Distribute incoming packages (UPS/FedEx) to secretaries
- Assist attorneys, paralegals, and secretaries with mail-outs
- Provide copying support for attorneys, paralegals, and secretaries
- Assist with miscellaneous projects and ad hoc tasks as assigned
Experience
- Prior office services, administrative, or receptionist experience (law firm experience a plus).
- Strong organizational skills and attention to detail.
- Excellent interpersonal and communication skills; professional and courteous demeanor.
- Ability to lift/move supplies and packages (reasonable weight).
- Proficiency with office equipment (copiers, scanners, postage machines).
- Reliability and punctuality—must be present in office Monday–Friday.
- Familiarity with mail handling, shipping platforms, and conference room management.
- Ability to anticipate office needs and take initiative without close supervision.
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