Executive / Team Assistant

Executive / Team Assistant

Part-Time (3–4 days per week or reduced hours across 5 days)
Location: London

About the Role

We are seeking an experienced, highly organised and proactive Executive / Team Assistant professional to support a dynamic investment management team based in London.

This is a broad and varied role combining office management, executive assistance and team administration. The successful candidate will play a central role in ensuring the smooth day-to-day running of the office and providing high-quality support to senior leadership and the wider team.

This role is offered on a flexible, part-time basis (either 3–4 full days per week or reduced hours across 5 days).

Key Responsibilities

Office Management

• Oversee day-to-day running of the office
• Act as primary contact for building management and external suppliers
• Manage office facilities, equipment, IT coordination and supplies
• Coordinate office moves or reconfigurations (if required)
• Ensure a professional and welcoming environment for visitors

Executive & Team Support

• Diary management for senior team members
• Coordinate internal and external meetings (including investor meetings)
• Arrange domestic and international travel
• Prepare meeting materials and presentations (PowerPoint, Word, Excel)
• Manage expense processing and invoice approvals
• Support board and investment committee logistics

Events & Client Support

• Assist with organisation of investor events and team offsites
• Support preparation of marketing materials and meeting packs
• Welcome visitors and coordinate hospitality

Administration & Operations

• Maintain internal records and document management systems
• Assist with onboarding of new joiners (equipment, access, logistics)
• Support HR administration (holiday tracking, documentation coordination)
• Liaise with external providers (accountants, IT, legal where required)

Candidate Profile

• At least 3 years of experience in an office manager, team assistant or executive assistant role
• Experience within financial services, investment management, private equity, real estate or professional services preferred
• Highly organised with strong attention to detail
• Professional, discreet and comfortable handling confidential information
• Strong written and verbal communication skills
• Proactive and solutions-oriented
• Strong Microsoft Office skills (PowerPoint, Excel, Outlook, Word)
• Comfortable working in a small, high-performance team environment

Personal Attributes

• Calm under pressure
• Naturally organised and structured
• Positive, collaborative attitude
• Able to prioritise effectively
• High level of integrity and discretion

What We Offer

• Flexible working structure
• Exposure to a senior investment team
• Broad and varied responsibilities
• Collaborative and professional team environment
• Competitive remuneration